VILLAGE OF ORLAND PARK - File #: 2013-0614

• File #: 2013-0614
• Version: 1
• Name: Rental Holiday Pole Decorations and Banners 2013 - 2015
• Type: MOTION
• Status: PASSED
• File created: 10/16/2013
• In control: Board of Trustees
• On agenda: 11/4/2013
• Final action: 11/4/2013
• Title: Rental Holiday Pole Decorations and Banners 2013 - 2015

Date	Ver.	Action By	Action	Result
11/4/2013	1	Board of Trustees
10/30/2013	1	Village Manager	INTRODUCED TO BOARD
10/21/2013	0	Public Works and Engineering Committee	RECOMMENDED FOR APPROVAL	Pass
10/16/2013	0	Village Manager	INTRODUCED TO BOARD

Title

Rental Holiday Pole Decorations and Banners 2013 - 2015

History

Folgers Flag & Decorating, Inc. has been providing holiday street pole banners and unlit pole decorations on rental basis. They provide 124 unlit pole decorations (Toy Soldiers and Fantasy trees with pole trim garland) and 30 holiday banners, installation, and removal. The decorations are installed in Old Orland, 159^th Street, 151^st Street, 94^th Avenue, and Ravinia Avenue. The 30 banners currently used are installed on the north side of 159^th Street.

Staff looked into the possibility of going to bid for the services that Folgers Flag has been providing; however, no other companies can compete with the pricing of Folgers Flag because they already have the decorations constructed. Any new bidders would have to include the cost of construction of new decorations in their bid, that's driving up the cost.

In addition to the ability to display unlit pole decorations, there are now 210 light poles in the village that are equipped with outlets that are capable of displaying lighted LED holiday decorations. These poles are located on LaGrange Rd. from 141^st St. to 167^th St; 159^th St. from west of Ravinia avenue to 94^th Ave.; 151^st St. from LaGrange Rd. to Lakeview Dr.; 94^th Ave. from 151^st St. to 159^th St.; 143^rd St. from the Metra tracks to John Humphrey Dr., and the street poles in the Main Street area are equipped with outlets. New LED displays would cost approximately $500 per pole display. The addition of LED holiday street pole decorations in the defined area above would be considered for future budgets.

On October 21, 2013, this item was reviewed and approved by the Public Works & Engineering Committee and referred to the Village Board of Trustees for consideration.

Financial Impact

Folgers Flag is proposing a three-year extension to the previous contract for the 2013, 2014, and 2015 holiday seasons at an annual cost not to exceed $9,600.00. There are sufficient funds budgeted in 010-9450-442990 for these services.

Recommended Action/Motion

I move to approve a three-year lease contract extension with Folgers Flag & Decorating Company for holiday pole decorations for the 2013, 2014, and 2015 holiday seasons at an annual cost not to exceed $9,600.00.