Title
John Humphrey House Renovation - RFP #24-020 - Bid Award
History
The Village of Orland Park has made strategic investments in preserving its historical assets,
and has regularly evaluated short and long-range plans related to the preservation and stewardship of its Heritage Sites, which are comprised of Boley Farm, Stellwagen Farm, and the Humphrey House. These sites which require ongoing maintenance and preservation to remain valuable community assets.
To streamline project management and ensure consistency across these historic sites, the Village contracted architectural and engineering services in 2021 for the Heritage Sites. Studio AH, LLC performed the work for the Village. Project work relating to Boley Farm was also completed at the time.
RFP #24-020 - John Humphrey House and Stellwagen Farmhouse Renovations (attached) was issued on April 17, 2024 to solicit proposals for renovation work at both remaining Heritage Sites. The RFP closed on May 15, 2024, with a single proposal (attached) submitted by Krause Construction, Inc. in the amount of $921,877. The 2024 Adopted Budget allocated $620,000 for the project, leaving a shortfall of $301,877. Due to this budget gap, the project was deferred until the 2025 budget process, allowing for full funding of the necessary renovations.
Additional discussions led to a decision to narrow the scope presented during the 2024 RFP To focus solely on the Humphrey House renovation and to defer major work on Stellwagen Farm until a master plan was completed to ensure that renovations align with future programming and resident needs. After confirming the ability to adjust the scope of RFP #24-020 with legal counsel, Krause Construction, Inc. was notified of the updated scope (attached) and requested to submit an updated proposal based on the new scope. The updated proposal (attached) was submitted in the amount of $881,667.
During the 2025 budget discussions, it was determined that a master plan for Stellwagen Farm had not been completed. To ensure that renovations align with future programming and resident needs, a master plan was prioritized before moving forward with significant improvements to the Stellwagen Farmhouse. After confirming the ability to adjust the scope of RFP #24-020 with legal counsel, Krause Construction, Inc. was notified of the updated scope (attached) and requested to submit an updated proposal based on the new scope. The updated proposal (attached) was submitted in the amount of $881,667.
The proposed work at the John Humphrey House includes foundation underpinning beneath the bay window on the west side, requiring both interior and exterior access. Environmental remediation will address lead-based paint and asbestos as outlined in the RFP reports. Structural improvements in the basement include installing wood columns, girders, and sister joists using reclaimed wood from Boley Farm, which is currently stored at the Stellwagen Barn. Masonry repairs will include repointing, as specified in the plans, and foundation waterproofing will involve installing an exterior foundation drain around the home while ensuring the patio remains protected. Electrical upgrades will coordinate and complete the service improvements detailed in the plans. HVAC installation will introduce a forced-air system with ducts and air returns, along with new chase walls as needed. ADA compliance improvements will expand the east vestibule and widen the main entry doors. Sidewalk replacement from the home to the parking area along Beacon Avenue will be completed in compliance with ADA and Illinois Accessibility Code requirements. Site restoration efforts will include seeding disturbed areas, installing erosion control measures, and ensuring the protection of existing trees and landscaping.
The scope of work is designed to stabilize the home, preventing further deterioration by addressing foundation damage caused by moisture, reinforcing basement and first-floor framing affected by past alterations, and improving life safety systems. Mechanical, electrical, and plumbing (MEP) deficiencies will be corrected to enhance safety, ventilation, and thermal controls for occupant comfort and long-term building health.
Krause Construction, Inc. has previously completed work for the Village, delivering satisfactory results on past projects. Their experience and familiarity with the Village’s historic structures make them well-suited for the renovations outlined in RFP #24-020. Awarding the project to Krause Construction, Inc. ensures cost efficiency and timely completion by leveraging their familiarity with the scope and requirements. Their previous experience with Village projects minimizes the risk of unforeseen delays and additional costs that could arise from transitioning to a new contractor.
Additionally, Studio AH will continue to assist with the project as approved under the original 2021 Agreement between the Village of Orland Park and Studio AH, LLC Architectural & Engineering Services for Historic Structures Addendum D. Their scope of work (attached) includes bidding assistance for the John Humphrey House to ensure the revised scope is accurately reflected in the process, a structural review of salvaged wood members from Glenn Boley Farm to determine their suitability for reuse, and construction administration to oversee project compliance and support the execution of the renovations. Their continued involvement will help maintain project continuity and ensure that the work is completed in accordance with the Village’s historic preservation goals.
As such, staff recommends awarding RFP 24-020 to Krause Construction Inc. of Blue Island, IL, at a cost not to exceed $881,667 plus a contingency of $18,333 for a total not to exceed cost of $900,000.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for the proposed contract amount of $881,667 and contingency of $18,333 is appropriated in the 2025 Adopted Budget and available in account 3007000 507100.
Recommended Action/Motion
I move to recommend to the Village Board to approve and authorize the execution of an Agreement between the Village of Orland Park and Krause Construction, Inc. as the qualified responsive proposal for RFP #24-020 - John Humphrey House and Stellwagen Farmhouse Renovations for a cost of $881,667 plus a contingency of $18,333 for a total not-to-exceed contract price of $900,000;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manger to approve change orders not to exceed the contingency amounts.