Title
Tree Services - Master Service Agreements (2025-2031)
History
On March 1, 2021, the Village Board approved a list of six (6) tree service contractors from whom Public Works could solicit proposals for various Village tree-related projects, including tree installation, removal, pruning, stump removal, and emergency storm services (see 2021-0099). Master Service Agreements (MSAs) were subsequently established with each company. All MSAs were renewed in 2023, and expire on December 31, 2025. The current list of approved pre-qualified tree service contractors is provided below:
- Homer Tree Care, Inc.
- The Davey Tree Expert Co.
- Winkler Tree Service, Inc.
- Mid-America Tree and Landscape. Inc.
- V3 Companies, Ltd.
- Smitty’s Tree Service, Inc.
Since the inception of these agreements, all six (6) contractors have successfully provided comprehensive tree services to the Village. Public Works has been satisfied with the quality of service delivered by each contractor and wishes to maintain these established partnerships moving forward.
Public Works requests to establish new MSAs with the aforementioned six (6) tree service contractors for services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services. Public Works is requesting the approval of a three (3) year MSA with the option of extending the contract for an additional three (3) years. While the customary approach to multi-year contracts is three (3) years plus an option for an additional two (2) years, due to the nature of some work and the total number of trees and pruning zones in the Village, a six (6) year contract would be highly preferred. The Village may exercise its home rule authority to enter into a contract of this length where it is in the best interest of the Village.
Financial Impact
Not applicable.
Recommended Action/Motion
I move to approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and Smitty’s Tree Service, Inc. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and The Davey Tree Expert Co. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and Homer Tree Care, Inc. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and Winkler Tree Services, Inc. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and V3 Companies, Ltd. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Approve and authorize the execution of a Master Services Agreement between the Village of Orland Park and Mid-America Tree and Landscape Inc. for tree services associated with Village tree projects including but not limited to tree installations, removals, pruning, stump removals, emergency storm services, and multi-year tree maintenance services for three (3) years (2025-2028), with the option to extend for three (3) additional years (2029-2031);
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review.