Title
Turf Mowing RFP 17-012
History
A Request for Proposals for Turf Mowing for years 2017, 2018 and 2019, with the possibility of extending for two (2) additional years, was issued on February 24, 2017. The item closed on March 10, 2017. The Village received twelve proposals. Staff evaluated the proposals and set up interviews with six (6) companies.
The companies granted interviews were Sila Maintenance Inc, Mid America Tree and Landscape, C & T Lawn, Semmer Landscape and Acres Group. Interviews were conducted by a staff team comprised of Parks and Grounds and Public Works representatives. All vendors interviewed were asked a standard set of questions to insure uniformity (apples to apples) responses.
The team considered the ability to complete the work, size and stability of company, cost, and levels of supervision, and responsiveness to complaints. After reviewing the proposals and conducting the interviews, the team is recommending awarding the contract to Semmer Landscape.
Semmer presented very well and in fine detail explained procedures and methods to address issues that may come up. They also would reduce the size of equipment utilized on our sports fields. Alternating mowing patterns at our Parks and buildings will dramatically improve the overall appearance of our properties. Staffing and equipment levels are sufficient to meet the requirements that are needed to accomplish our mowing.
This agenda item is being considered by the Parks & Recreation Committee and the Village Board of Trustees on the same night.
Financial Impact
Funds are available for this service and are budgeted in the following accounts;
Streets - $36,950.00
Storm Water - $128,850.00
Parks & Grounds - $312,900.00
Buildings - $36,530.00
Metra - $7,440.00
Recommended Action/Motion
I move to recommend to the Village board to approve the proposal for Turf Mowing from Semmer Landscape for the years 2017, 2018 and 2019 with the possibility of extending the contract for two (2) additional years in an amount not to exceed proposed rates.