Title
2025 Summer Program Lists
History
The Recreation and Parks Department produces a seasonal brochure on three occasions each year. The guide contains all recreational, athletic and fitness program opportunities offered during each season.
Attached, please find the list of programs and special events each supervisor in the Recreation and Parks Department plans to offer in the Summer 2025 Brochure. This publication includes the Orland Park Veterans Golf Classic produced by the Veterans Commission.
Program lists include revenues from the previous season, as well as estimated expense totals from programs and events which are operated on a contractual basis.
Staff are requesting approval for summer 2025 programs and special events, as detailed in each of the supervisor's attached program lists. Justification explanations (attached) detail new program offerings and programs that will no longer be offered due to low, or no, enrollment in 2024. Additionally, lists include programs staff seek to offer during the summer despite low enrollment the previous year with a detailed explanation. A summary of justifications is shown in the attached.
The majority of programs offered are taught by part-time Village employees, while others are taught on a contractual basis by a vendor. Contractual programs include a revenue split between the contractor and village. Actual fees paid are based on the total number of participants, at an agreed upon percentage as shown in the Estimated Contractual Costs column on the Program Lists. Those without estimated frees are taught by part-time Village staff. Fees paid to the vendor are at the resident rate, allowing the Village to benefit from the higher cost paid by non-residents.
Pricing for programs is set at a fee that is reasonable and competitive. Non-residents generally pay 25% - 50% more than residents for the same program. Residents are provided a two-week period to register for programs ahead of non-residents.
Program expenses are offset by participant registration fees. total revenues are expenses are dependent upon the actual number of participants.
Financial Impact
Summer revenues and expenses for programs and events offered will vary and be dependent upon actual registration. Contractual program estimates are detailed on the program lists.
Recommended Action/Motion
I move to approve Recreation & Parks Department and Veterans Commission, Summer 2025 program offerings and special events, and to authorize payment to each contractual vendor and/or instructor based upon the actual participation of each session, at the resident rate and agreed upon percentage;
AND
To authorize the Village Manager to execute all related contracts, subject to Village Attorney review.