Title
Civic Center Generator Connection Project
History
The Civic Center hosts many services for the Village outside of birthdays, weddings, and bingo nights. For example, the Civic Center is the Village’s designated backup cooling center to the Police Department, as well as being a rally point during emergencies per the Village’s Emergency Operations Plan. However, there is currently no backup power source for the Civic Center, meaning that if electrical service to the facility is down, providing those emergency functions would be challenging.
To address this issue, the Public Works Department plans to install a connection point that could be used to power the Civic Center in an emergency with a mobile backup generator. The generator would provide sufficient power to operate the building normally including rooftop A/C units to cool the building.
Public Works coordinated with Dav-Com Electric, Inc. (“Dav-Com”), who participate in the Omnia Cooperative Purchasing program, on a proposal for this work. On all accounts, the staff from Dav-Com have provided excellent customer service and high-quality installation services on previous electrical projects. Proposal #25-167-06 submitted by Dav-Com is based on pricing from Omnia Affiliate Compliance Management Contract #02-139. The scope of work includes the design, procurement, and installation of the generator connection port on the east side of the building near the existing ComEd transformer. The generator connection port (pin and sleeve connector) would be compatible with the Village’s existing generators, and could also be used if a generator was appropriated from a regional emergency agency such as a Cook County Emergency Operations Center or Illinois Public Works Mutual Aid Network (IPWMAN).
The RS Means pricing book, a commercial industry standard, was used to determine the fair and reasonable cost of labor, material and equipment. A summary of the proposal price is provided below:
Dav-Com Electric, Inc.
TOTAL: $35,600.000
Based on the provided co-op proposal price and company qualifications, staff recommends approving the proposals from Dav-Com for a total of $35,600.00. A contingency of $5,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $40,600.00.
Financial Impact
Funding in the amount of $90,000.00 was approved for this project in capital account 3008010-470100.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Civic Center Generator Connection Project, based on Dav-Com Electric, Inc.’s proposal #25-167-06 dated January 26, 2025, for $35,600.00 plus a $5,000.00 contingency, for a total not-to-exceed contract price of $40,600.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Allow the Village Manager to approve change orders related to the contract.