Title
Facility Lighting Improvements - FLC, Civic Center, and PD Dispatch
History
Guided by the 2022 "Facilities Condition Assessment", the Public Works Department has been working on LED Lighting Improvement projects at various Village facilities, including SportsPlex, CPAC, Public Works, and Village Hall. In continuation of this effort, Public Works coordinated with Dav-Com Electric, Inc. (“Dav-Com”), who participate in the Omnia Cooperative Purchasing program, on proposals for lighting improvements at the FLC, Civic Center, and Police Department in 2024. On all accounts, staff from Dav-Com have provided excellent customer service and high-quality installation services on previous electrical projects.
It should be noted that funds were originally budgeted in FY2024 for lighting improvements at Village Hall and the Orland Park Health and Fitness Center. As large-scale HVAC improvements will likely occur at Village Hall in 2025 and 2026, it was decided that it would be more efficient to complete lighting improvements in conjunction with those HVAC projects. As such, the $90,000.00 in funding scheduled for use at Village Hall is instead proposed for FLC, where lighting improvements would complement recent facility upgrades.
Additionally, $125,000.00 was budgeted in FY2024 for lighting improvements at the Orland Park Health and Fitness Center (OPHFC). $76,136.00 of this amount was used earlier in 2024 to address emergency fire safety concerns, leaving a $48,864.00 balance. These funds will be kept on reserve to address HVAC issues that are currently being addressed by Public Works. A request for additional funding for lighting improvements at OPHFC will be requested for FY2025.
The proposals submitted by Dav-Com are based on pricing from Omnia Affiliate Compliance Management Contract #02-139. ComEd Instant Rebates have been factored into the proposal price where applicable. A summary of the proposal prices is provided below:
FLC: $227,800.00 (includes $17,700.00 ComEd Instant Rebate)
Civic Center: $114,300.00 (includes $6,220.00 ComEd Instant Rebate)
Police Department Dispatch: $13,100.00
TOTAL: $355,200.00
Based on the provided co-op (Omnia) proposal prices and company qualifications, staff recommends approving the proposals from Dav-Com for $355,200.00. A 10% contingency of $35,520.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposals are signed, for a total contract price not to exceed $390,720.00. All work will be completed by December 15, 2024.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night
Financial Impact
Funding in the amount of $15,000.00 was budgeted in FY2024 for Lighting Improvements for the Police Department Dispatch office in account 1008010-443100.
Funding in the amount of $60,000.00 was budgeted in FY2024 for Lighting Improvements at the Civic Center in account 2008010-443100. An additional $34,300.00 is available in 2008010-443100 and $20,000.00 in 2008010-470100 from realized savings from other projects to cover the remaining project balance.
Funding in the amount of $90,000.00 was budgeted in FY2024 for Lighting Improvements at Village Hall in account 1008010-443100; these funds will instead be used at the FLC. An additional $173,320.00 is available in 1008010-443500 from realized savings from the PD/VH Landscape Projects to cover the remaining project balance and all project contingencies.
Recommended Action/Motion
I move to recommend to the Village Board to approve the use of Omnia Contract #02-139;
AND
Recommend approving proposals #24-167-01, #24-167-03 and #24-167-04 from Dav-Com Electric, Inc. for the installation of new lighting at the Civic Center, FLC and Police Department for a total amount not to exceed $390,720.00 ($355,200.00 plus a contingency of $35,520.00).