Title
Traffic Signal Installation and Signal Interconnect - 94th Avenue and Wheeler Drive - Budget Adjustment and Invoice Payment
History
In 2007, the Village retained the services of Smith Engineering Consultants (SEC) to proceed with the process of obtaining federal funding for the traffic signal installation at 94th Avenue and Wheeler Drive, as well as the wireless inter-connection of traffic signal controls on 94th Avenue from 151st Street to 159th Street (Legistar file #2007-0504). The project also included a traffic impact study of the intersection.
The project received federal funding through the Surface Transportation Program administered by the Southwest Council of Mayors. Per funding requirements, the local agency responsibility for the project was 30%. In July 2009, the Village entered into an agreement with the State of Illinois for payment of the Village’s share of the project costs. The Board also approved a contract extension with SEC for engineering and construction oversight (Legistar file #2009-0180).
In 2010, following approval of the final engineering plans by the Illinois Department of Transportation, the Village Board approved the issuance of a purchase order to the State Treasurer (Legistar file #2010-0434) in the amount of $107,867. This amount was the estimated Village share of engineering, construction and construction oversight costs. In July 2010, the Village made its initial payment to the State Treasurer in the amount of $18,797.70.
In August 2010, final project costs were determined, amounting to a Village share of $88,452.49. Although final costs were known at this time, an invoice was not received from IDOT until April 2013. Staff requests a budget adjustment in the amount of $69,655 and also requests approval to pay the invoice.
On June 17, 2013, this item was reviewed by the Public Works and Engineering Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
A budget adjustment, in the amount of $69,655, is required to the Village’s Capital Improvement Fund. There are sufficient funds available from project savings within this fund to cover this budget adjustment.
Recommended Action/Motion
I move to approve a budget adjustment in the amount of $69,655 and payment to the State Treasurer in the amount of $69,654.79 for the Traffic Signal Installation and Signal Interconnect - 94th Avenue and Wheeler Drive.