Title/Name/Summary
Replacement of Police Vehicle Purchase - Proposal
History
On December 23, 2024, Police Administrative vehicle 1463 was involved in an accident, and the vehicle sustained substantial damage. The vehicle is a 2021 Ford Explorer Police Utility Interceptor with an administration trim package.
As the vehicle was undrivable, three (3) body shops were contacted to perform onsite inspections. Joe Rizza Ford of Orland Park was the only body shop willing to perform an inspection on site at Public Works. Their initial estimate was $11,998.03. The Village requested an insurance adjuster be sent out for a second estimate. Due to milder weather, RAC Adjustments was able to perform a more thorough inspection. Their estimate for repairs was $13,610.31. Both inspections were done without lifting the vehicle to check for damage from below.
The vehicle was towed to Joe Rizza Ford for repairs. Once the vehicle was on a rack and was inspected, Rizza Ford submitted a supplement of $14,522.39. RAC Adjustments submitted a supplement of $13,913.25, bringing the total cost of repairs to $27,523.56. The current resale market value of the vehicle is around $29,525.00. The cost of repairs is 93% of the vehicle value, and the vehicle is considered a total loss.
It is staff’s recommendation to utilize the Illinois State Contract #22-416CMS-BOSS4-B-27256 for the purchase of one (1) 2025 model year Ford Explorer Police Utility Interceptor vehicle with an administration package from Sutton Ford of Matteson, Illinois, to replace the totaled vehicle.
The Village’s insurance will take the vehicle to an offsite insurance auction. Funds recovered from the auction will be returned to the general fund to offset the total purchase price of the replacement vehicle.
Financial Impact
Funds in the amount of $47,803.00 are allocated in account 6100000-452110 for this purchase.
Funds received from the insurance auction will be returned to the general fund.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process in lieu of participation in a joint purchasing cooperative and authorize the approval and execution of a vender contract for the purchase of one (1) 2025 Ford Explorer Police Utility Interceptor with administrator package from Sutton Ford of Matteson, Illinois via Illinois State contract 22-416CMS-BOSS4-B-27256 for an amount not to exceed $47,803.00;
AND
Authorize the Village Manager to execute all related contracts, subject to the Village Attorney review.