Title
Centennial Park Soccer Field l Renovation, ITB 25-026 - Contract Termination and Bid Award
History
On April 7, 2025, the Village entered into a contract with Vici Commercial Services, LLC for the renovation of Centennial Park Soccer Field #1 consistent with the attached Scope of Work at a cost of $72,716.00. A contingency of $10,907.40 was included in the contract.
Vici has failed to meet the obligations outlined in the Scope of Work and has been non-responsive to multiple requests to correct deficient work. As such, the Village will issue a notice of cancellation (attached) for material breach of contract.
ITB #25-026, issued on March 6, 2025, resulted in six proposals.
The attached Bid Compliance Summary sheet includes the details of the six proposals. A summary of the lump sum bids include:
Midwest Field Solutions: $342,500.00
Daybreaker, Inc.: $162,500.00
Camphouse Country Landscaping, LLC: $133,185.00
Christy Webber & Co.: $120,740.00
Semmer Landscape, LLC: $109,800.00
Vici Commercial, LLC: $72,716.00
Staff seek approval to award the renovation of Centennial Soccer #1 to the second lowest bidder, Semmer Landscape, LLC at a cost of $109,800.00 plus a 10% contingency of $10,980.00 for a total not to exceed $120,780.00
Semmer has successfully performed numerous landscape projects on the Village's behalf and has a good history of meeting the scope of work for projects.
Work is expected to occur late fall or early spring as weather permits.
Financial Impact
Funds are available in 2009400 443250 for this expense
Recommended Action/Motion
I move to approve to authorize the approval and execution of a vendor contract for goods, supplies and services to be entered into with the second lowest cost, qualified and responsive bidder, Semmer Landscape, LLC for ITB #25-026 in the amount of $109,800.00 plus a contingency of $10,980.00 for a not to exceed contract price of $120,780.00 for the renovation of Centennial Park Soccer Field 1;
AND
Authorize the Village Manager to execute all related contracts, subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.