Title
2025 Orland Hills Road and Ditch Reconstruction Construction Management - Contract Change Order
History
In 2016, the Village embarked on a multi-year plan to upgrade rural cross section roadways annexed into the Village over the years. These roadways were far below current Village standards, and required spending considerable resources maintaining the roadways, stormwater ponds, sanitary sewers, and water mains. This undertaking started with the Fernway Subdivision, followed by Laguna Hills last year. This year will see the culmination of this endeavor with the completion of the Orland Hills West and Orland Hills East Subdivisions.
The initial plan was to perform the Orland Hills West subdivision project in 2024, and the Orland Hills East subdivision project in 2025. The original contract for the Orland Hills West construction was terminated for cause in October 2024 due to timing of the construction project. In an effort to obtain the best pricing, the Village bid both the Orland Hills East and West construction as one (1) cohesive project for 2025.
To provide continuity across the two projects, Village staff recommends combining the construction management of the combined project, to Christopher B. Burke Engineering Ltd. (CBBEL). CBBEL was awarded the construction management of the Orland Hills West Project in 2024 after solicitating bids from A/E firms, and spent minimal time and funds for preconstruction activities, so their continuation on the project is in the best interest of the Village due to knowledge of the project.
The Village requires a Professional Engineer to be onsite full-time to ensure project specifications and bid documents are followed. Due to the contractor’s ability to work both locations on the same day or work only one area, having another engineer oversee the Orland Hill’s East project would increase costs. By having one (1) engineer, they can cover both locations and ensure tax dollars are spent efficiently.
The project is a combination of road and stormwater construction, which is traditionally split 60% road work and 40% storm water work. Therefore, $178,962.00 of the construction management services will be from the Capital account in FY2025, and $119,308.00 of construction management services will be from the Storm Sewer account in FY2025, for a total not to exceed $298,270.00 for Orland Hills East.
The existing contract with CBBEL for Orland Hills West Road and Ditch Reconstruction Construction Management is $216,856.00. By adding the Orland Hills East scope’s work, the new total not-to-exceed contract amount would be $298,270.00
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for this work are budgeted in the FY2025 Capital Improvement account 3008020-432500 and Storm Sewer account 5008170-570500.
Recommended Action/Motion
I move recommend to the Village Board to approve and authorize the execution of a contract change order with Christopher B. Burke Engineering Ltd. of Rosemont, Illinois, for Orland Hills East and West Road and Ditch Reconstruction Construction Management, for a new total not-to-exceed contract price of $298,270.00.