Title
Fitness Equipment Purchase for 2013
History
The FY13 budget included funds to continue the equipment replacement program which provides for replacement of aging fitness equipment at the Sportsplex. Staff is requesting approval to purchase 4 Star Trac E-TRxe Treadmills with integrated TV, 2 True Treadmills CS550 with integrated TV, 5 Life Fitness 95XE Ellipticals with integrated TV, and 2 Precor Ellipticals EFX 815. This replacement equipment will increase member satisfaction, assist in attracting new members, and increase the reliability of equipment.
The annual replacement program helps to avoid the need to replace a large volume of equipment at a much higher cost at any one time. At this time staff is requesting approval to waive the bid process and accept the proposals to purchase the equipment directly from the manufacturers as a sole source.
• The first proposed purchase will include (4) Star Trac E-TRxe Treadmills with integrated TV from Fitness Experience at a cost of $25,000.00.
• The second proposed purchase will include (2) True Treadmills CS550 with integrated TV from Midwest Commercial Fitness for a cost of $10,390.00.
• The third proposed purchase will include (5) Life Fitness 95XE Ellipticals with integrated TV from Life Fitness for a total cost of $27,550.00.
• The fourth proposed purchase will include (2) Precor Ellipticals EFX 815 from Direct Fitness Solutions for a total cost of $10,496.00.
These fees include freight and installation. Additionally, we will receive $440 credit for the trade-in of four older model True Treadmills from Midwest Commercial Fitness.
On July 1, 2013, this item was reviewed by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
These items are budgeted in the 2013 Budget account number: 283-4007- 460180 where a total of $73,000.00 has been budgeted for capital purchases. (Equipment)
Recommended Action/Motion
I move to approve waiving the bid process for the purchase of four Star Trac E-TRxe Treadmills with integrated TV, two True Treadmills CS550 with integrated TV, five Life Fitness 95XE Ellipticals with integrated TV, and two Precor Ellipticals EFX 815 from the manufacturers and the sole source distributers;
And
I move to approve the purchase of four Star Trac E-TRxe Treadmills with integrated TV from Fitness Experience at a cost not to exceed $25,000.00;
And
I move to approve the purchase of two True Treadmills CS550 with integrated TV from Midwest Commercial Fitness at a cost not to exceed $10,390.00;
And
I move to approve the purchase of five Life Fitness 95XE Ellipticals with integrated TV from Life Fitness at a cost not to exceed $27,550.00;
And
I move to approve the purchase of two Precor Ellipticals EFX 815 from Direct Fitness Solutions at a cost not to exceed $10,496.00.