Title
Sanitary Sewer Cleaning and Televising 2018 - 2020 - Bid Award
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) passed the Watershed Management Ordinance (WMO) establishing minimum storm water management regulations in their serviceable district. The MWRD also passed an amendment to their WMO that require satellite entities with sanitary sewer systems that discharge into the MWRD, to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s system.
In November of 2015, the Village Board approved the sanitary sewer consultant, RJN, Inc., to assist the Public Works Department, Utility Division in meeting the various compliance requirements articulated in MWRDs Watershed Management Ordinance. The WMO mandates that all satellite entities perform a sewer system condition assessment requiring the village to evaluate and assess a minimum of 10% of the entity’s sewer system for excessive infiltration & inflow each year. The optimal solution to perform this task is by televising and cleaning the sanitary sewer pipes and manholes. Utility Division staff had performed the cleaning function in the years prior to 2016. In the last two years (2016 & 2017) the Utility Division utilized a contractor to perform the necessary cleaning in conjunction with televising.
Village staff, with input from RJN, have identified high priority areas of the sanitary sewer system to clean, televise (video), or perform both cleaning and televising for the 2018 fiscal year. RJN worked with staff to develop specifications, cost estimates and other bid documents for the 2018 through 2020 project.
An Invitation to Bid (ITB 18-028) for the 2018 through 2020 Sanitary Sewer Cleaning & Televising Program work was published on BidNet Direct from May 31st through June 14th, 2018. 256 vendors were notified and fourteen downloaded the documents. Sealed bids were opened by the Village Clerk’s office on June 14, 2018. Six (6) sealed bids were received (summary and responsiveness check are attached). Village staff reviewed the bid submittals. Hydro-Vision of Illinois, LLC of Bridgeview, Illinois, is the lowest responsible qualified bidder for the 2018 through 2020 Sanitary Sewer Cleaning and Televising Program with a submitted project cost for 2018 of $98,231.70, 2019 for $106,282.50, and 2020 for $98,577.11. Therefore, it is staff's recommendation that Hydro-Vision Technology of Illinois LLC of Bridgeview, Illinois, be awarded the 2018 through 2020 Sanitary Sewer Cleaning and Televising Program project in the amount of $98,231.70, plus a $21,768.30 contingency for a total cost of $120,000.00.
On July 16, 2018, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funds to complete this project are included in the FY18 Water and Sewer budget, account 031-6003-443800. Funding for the years 2019 and 2020 are pending Board approval.
Recommended Action/Motion
I move to approve accepting the bid for Sanitary Sewer Cleaning and Televising 2018 - 2020 from Hydro-Vision of Illinois, LLC of Bridgeview, Illinois, for an annual amount not to exceed $120,000.00 ($98,231.70 plus $21,768.30 contingency).