Title/Name/Summary
LaGrange Road Corridor Enhancements - Construction Management and Coordination
History
Over the past several years the Village has been working closely with IDOT to enhance the proposed LaGrange Road improvements. The LaGrange Road project is scheduled to start preliminary work in May 2013. This work includes areas of temporary pavement widening, storm sewer work in the median and median removal, tree removal and temporary pavement. Main contract work will begin sometime in July or August of 2013. During this time the Village will be advertising an enhancement project to be coordinated and built within the same timeframe as IDOT’s work. The enhancements include decorative street light poles, landscaped medians with ornamental walls, brick paver sidewalks, stamped colored concrete crosswalks, additional plantings and irrigation among other items.
As part of administering the Village’s enhancement contract and coordinating the construction with IDOT’s LaGrange Road project, the Village Board approved in the FY 2013 budget Construction Management and Coordination in the amount of $800,000. Village staff solicited V3 Companies, Christopher B. Burke Engineering, Ltd. and HR Green to attend a project scoping meeting to discuss the project, the Village’s expectations and requirements. All three firms have previously performed construction management services in the Village and have met or exceeded the Village’s expectations. As part of each proposal, Norris Design provided the same scope of services to each firm in order to maintain consistency during the construction phase of the enhancement project. Following the scoping meeting each firm provided qualifications, project understanding, project team and project hours.
After a full review of each firm’s qualifications, project understanding, project team and project hours, V3 Companies of Woodridge, Illinois, has been deemed to be the best qualified engineering firm for the scope of services requested. V3 was an integral part of the success of the 143rd Street and LaGrange Road intersection improvements. They have worked with various members of Village staff, the Village’s Landscape Architect, Norris Design and IDOT’s resident engineers assigned to LaGrange Road. V3’s project team will provide a seamless transition from the intersection improvements project to the LaGrange Road enhancements project. They have firsthand knowledge of the area and the constructability of the various enhancement items proposed by the Village. The proposal also includes Norris Design’s services as well as material testing services.
The project will be invoiced monthly for the hours worked at the hourly rates provided.
This item was approved by the Development Services & Planning Committee on March 18, 2013 by a vote of 3-0.
Financial Impact
The Fiscal Year 2013 Board approved Capital Improvement Program Budget has funds available in the amount of $800,000 in line item 054-0000-484800.
Recommended Action/Motion
I move to approve entering into a contract with V3 Companies of Woodridge, Illinois in the amount not to exceed of $797,770.00 ($727,770 plus $70,000 contingency) for the LaGrange Road Corridor Enhancements - Construction Management and Coordination project.