Title
2013 Stormwater Basin Management Plan
History
On June 30, 2011, V3 Companies prepared a Basin Assessment and Management Plan for 25 of the Village’s ponds. The restoration/stewardship plan outlines restoration plans and cost estimates and the recommendation for future stewardship programs on these ponds.
V3 has been working with the Village on several ponds including Imperial Pond. Staff is recommending some additional work and stewardship at this pond site and a proposal for this work is attached to the Committee packet.
In addition, Caro Vista pond is in need of immediate attention. Staff informally requested proposals from several companies and received four quotes for work at Caro Vista. The proposals varied due to different approaches to solving some of the issues found at this pond. Pizzo and Associates, Ltd submitted a proposal that was lower in cost than all but one vendor who was within $5,000 of their price. What stood out about this proposal was that Pizzo provided a thorough review of the Village's plan and further recommended additional plantings and stewardship. They also indicated a prescribed burn would not be done until the fourth year of the renovation should the Village approve their recommendations. This is a large project that would normally be formally bid. Due to the severity of the pond, staff is recommending that the bid process be waived for this pond and the proposal from Pizzo and Associates be advanced. The work specified will be reduced due to some engineering work that needs to be performed on one side of this pond. Costs will be adjusted accordingly following a meeting with Public Works and Parks staff. Public Works will be advancing the needed functional improvements at this pond.
Finally, Colette Highlands pond was badly impacted by recent rains and is also in need of immediate attention. Pizzo and Associates provided the lowest price proposal for this work and was the original contractor for this pond. Staff is recommending approval of this proposal.
Other pond projects will be bid this year and will be brought back to the Committee and Board for consideration.
Pizzo - Restoration Project with Alternates
Caro Vista Pond $104,507.49
Pizzo - Stewardship
Colette Pond $23,562.97
V3 - Stewardship
Imperial East Pond $15,765.00
On May 6, 2013, this item was reviewed by the Parks & Recreation Committee, recommended for approval, and referred to the Village Board of Trustees for consideration.
Financial Impact
The funds will come from the Underground Water & Sewer 031-6007-470500 account, total budgeted amount of $687,999.08 ($500,000 plus $187,999.08 rollover).
Recommended Action/Motion
I move to approve waiving the bid process;
And
To approve accepting the proposal from V3 Companies for the specified work on Imperial pond in the amount of $15,765.00;
and
To approve accepting the proposals from Pizzo and Associates, Ltd. for the specified work on Colette Pond in the amount of $23,562.97 and Caro Vista Pond in the amount of $104,507.49.