Title/Name/Summary
Doctor Marsh Nature Trail and Parking Lot
History
When the Village purchased the Stellwagen Farm property, the Village used Illinois Department of Natural Resources (IDNR) grant funding that required the land to be turned into a nature like environment. Subsequently, the Village negotiated with IDNR to partially change the Stellwagen Farm into a prairie and provide a trail through the Doctor Marsh wetland in order to meet the grant obligations. The Doctor Marsh wetland is located south of 151st Street and west of Wolf Road, between the LeGrand Estates and Spring Creek Subdivisions. There is an existing high-quality wetland and mapped floodway/floodplain that requires outside agency coordination and permitting based on project impacts.
A Design-Build Request for Proposals (RFP #21-056) was issued by the Village to design-build firms for designing and constructing a Nature Trail in the Dr. Marsh area. The RFP was released via BidNet on October 1, 2021 and responses were due on October 29, 2021. The scope of the project includes the following items:
- At least 849-foot trail made of asphalt or boardwalk (dependent on soil conditions) and a bridge over the Spring Creek located within the Dr. Marsh area
- 20' by 20' pavilion/gazebo with a bench
- A ten-car asphalt parking lot with space for 10 additional spaces that may be added at a later date, if needed
- A midpoint viewing area with bench
- Trail identification and educational signage
Attached is a PDF with a conceptual layout for the project.
The following four (4) companies submitted their proposals.
- Baxter and Woodman Natural Resources
- Christopher B. Burke, LLC
- V3 Companies
- Integral Construction
The following are ranks/scores for each firm:
Rank Firm Score
1 Baxter & Woodman NR 89.3
2 Christopher B. Burke, LLC 87.3
3 V3 Companies 87.0
4 Integral Construction 74.3
The following are pricing for each firm:
Firm Price
Baxter and Woodman NR $531,393.80
Christopher B. Burke, LLC $637,170.00
V3 Companies $669,522.50
Integral Construction $679,920.00
Also, refer to the attached audit report. Staff evaluated the proposals and interviewed all four (4) companies. Based on proposed costs, project understanding, project experience and project team qualifications, staff is recommending Baxter and Woodman, Inc. for the contract award based on the qualifications outlined in the RFP.
Due to the wetland and unknown soil conditions in the project area, staff is also recommending to set aside $53,000 as a contingency amount.
Financial Impact
The FY 2021 budget and proposed FY 2022 budget has sufficient funds to complete this project.
Recommended Action/Motion
I move to approve awarding the design and construction of the Doctor Marsh Nature Trail and Parking Lot contract to Baxter and Woodman Natural Resources, LLC for an amount not to exceed $531,393.80;
AND
I move to approve setting aside $53,000 as a contingency;
AND,
I move to approve authorizing the Village Manager to execute all related contracts, subject to Village Attorney review.