Title
Tinley Creek Improvement Project - Bid Award
History
In 2006, the Village Board approved Phase I work and Phase II and Phase III engineering for the four-phase Tinley Creek Rehabilitation Project.
Phase I consisted of debris removal and tree trimming in the creek from Laurel Drive in Fernway to 151st Street and was completed in 2007.
Phase II of the project consisted of culvert replacement at road crossings through the Fernway Subdivision. Started at the end of 2008, this work is 90% complete with only asphalt restoration and landscaping remaining to be completed this spring.
Phase III of the Tinley Creek Improvement work consists of channel regrading and restoration from Laurel Drive to 88th Avenue in the Fernway Subdivision.
Christopher B. Burke Engineering Ltd. (CBBEL) of Rosemont, Illinois, completed the engineering for Phase III of the project. Legal notice then ran in the Daily SouthtownStar Newspaper on Thursday, December 18, 2008. Twelve (12) bids were received and the sealed bids were opened by the Village Clerk’s Office on Thursday, January 15, 2009.
To aid in the selection process, staff and a representative from CBBEL interviewed the six lowest bidders to clarify their methodology and time for completion of the work.
Each bidder was then requested to acknowledge their ability to complete the work for the bid price following applicable United States Army Corps of Engineers (USACOE) criteria. Since the low bidder returned a letter indicating they intend to complete the work contrary to USACOE guidelines, they are considered to be nonresponsive and, therefore, nonconforming to the bid specifications. The remaining five bidders acknowledged their ability to complete the work as required.
Therefore, it is recommended that the bid from the second lowest bidder (Cooling Land Concepts, LLC. of Cherry Valley, Illinois) in the amount totaling $347,710 be accepted.
In addition, due to the nature of this work, a proposal from Christopher B. Burke Engineering Ltd. (CBBEL) of Rosemont, Illinois (the design engineer for the project), was requested and submitted to provide limited construction services in an amount totaling $28,702.
On February 9, 2009, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE FEBRUARY 9, 2009, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
The Fiscal Year 2008/2009 Budget contains a Board approved line item (#031-6007-433.70-50) totaling $300,000 for this project. The remaining necessary funds totaling $105,000 are available from the savings realized from the Phase II project.
Recommended Action/Motion
I move to approve awarding the bid for the Tinley Creek Phase III Improvement Project to Cooling Land Concepts, LLC. of Cherry Valley, Illinois, in and amount not to exceed $372,000 ($347,710 plus $24,290 contingency);
And
Approve accepting the proposal from Christopher B. Burke Engineering Ltd. (CBBEL) of Rosemont, Illinois, to provide limited construction services in an amount not to exceed $33,000 ($28,702 plus $4,298 contingency);
And
Approve authorizing the Village Manager to execute the contract/proposal.