Title
Proposal Award Police Station Native Landscape
History
We have continued to work to enhance the Police Station Native Landscape and have concluded that in order to reach the expectations that were presented to the Village during the construction phase, the site needs to be cleared, prepped, reseeded and most importantly, maintained by a qualified ecological restoration firm.
After working through the issue with the Village's contractor, George Sollitt Corporation, it was determined that Pizzo & Associates should be brought in to provide consultation on this project. A survey was completed and their conclusions are stated in the attached letter titled "Orland Police Headquarters - Native Prairie Meander Survey Results." The survey showed that this area was performing inadequately. It states that "The acceptance criteria also specify that at least 75% of the species seeded and/or planted must be apparent and alive. There were 15 different species of native seed installed on the site. Based on the results of the meander survey 7 species (46.67%) that were installed were alive and apparent. Therefore, this performance standard has not been met."
George Sollitt Corp. representatives have offered to contribute a payment of $10,000.00 toward resolving this issue to off-set the cost of the work proposed by Pizzo & Associates, Ltd. In order to effectively plant the area this season, immediate action needs to be taken to approve this work. The Pizzo proposal to restore the area is outlined in the attached proposal. The FY2010 cost to clear and prep the site is as follows:
2010 - Herbaceous Clearing/Site Prep $2,124.00
2010 - Seed Installation $5,175.00
Total $7,299.00
The additional cost for appropriate stewardship to ensure the success of the native plantings is summarized below:
Labor - billed $45.00 per man hour including travel time
General Stewardship - not to exceed $4,320.00 in FY2010
Applied Herbicide - not to exceed $200.00 in FY2010
The total for FY2010 will not exceed $11,819.00. A budget adjustment will be needed for the Village to fund this work. The off-set on the revenue side will include the contribution of $10,000.00 from George Sollitt Corp. The Village will incur the additional $1,819.00 to complete the work. We will also budget for future stewardship to ensure the success of the project during the upcoming two fiscal years.
Financial Impact
Budget adjustment of $11,819.00 to account 283-4003-451-4350
(The amount from Sollitt will off set this cost by $10,000.00)
Recommended Action/Motion
I move to approve a budget adjustment in the amount of $11,819.00;
And
Approve waiving the bid process for this professional service and the ecological restoration work;
And
Approve accepting the proposal from Pizzo & Associates, Ltd and authorize the Village Manager to execute an agreement for the Native Landscape Enhancements as proposed at a cost not to exceed $11,819.00.