Title
2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance - Bid Award
History
The 2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance project comprises the required maintenance upkeep for village facility parking lots and “bike paths”, and also includes a large amount of asphalt roadway pavement patching at various spot-locations throughout the village. The parking lot maintenance includes patching, crack sealing, seal coating and striping, as required per location.
In 2018, the locations targeted for various maintenance activities are listed below by number. The attached exhibit is provided showing work completed in 2017 (identified by letters) and geographical reference:
1 - 143rd Street Metra - patch, re-stripe (lots along SW Hwy)
2 - 179th Street Metra - patch, crack seal, sealcoat, re-stripe
3 - Brentwood Park - park and lot reconstruction
4 - Centennial Park - patch (paths & lots), re-stripe
5 - Civic Center - patch, re-stripe
6 - Cultural Arts Center - reconstruction
7 - Eagle Ridge Parks - patch (paths), pave dugouts
8 - Orland Park Health & Fitness - patch, crack seal, sealcoat, re-stripe
9 - Police Department - restripe (permeable paver lot)
10 - Veterans Park - pave dugouts
The above Village parking lots vary in age, use and condition. Public Works staff have gathered information through numerous site visits to identify existing conditions and arrive at the maintenance needs for the indicated 2018 locations. As a separate project, Applied Research Associates performed a comprehensive parking lot evaluation this year to establish a baseline condition and objective rating for future maintenance prioritization.
The numerous multi-use paths are spread throughout the Village. Targeted path locations for 2018 repairs include Eagle Ridge I Park path and Arbor Pointe path. Additional patching at Centennial Park paths and ball field bleacher locations, Eagle Ridge field dugouts, Veterans Park field dugouts will also be addressed in 2018.
An invitation to bid for the 2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance project was published on the BidNetDirect website on May 25, 2018. On Tuesday June 12, 2018 at 11:00am, four sealed bids were opened by the Clerk’s Office for this project. Bids were received from: Lindahl Brothers, Inc. of Bensenville, Illinois; Matthew Paving, Inc. of Oak Lawn, Illinois; PT Ferro Construction Company of Joliet, Illinois; and Advantage Paving Solutions, Inc. of Joliet, Illinois. See attached ITB 18-029 Bid Tabulation Sheet and Bid Responsiveness Sheet for reference.
Advantage Paving Solutions, Inc. of Joliet was identified as the lowest responsible bidder for the 2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance project with a submitted project cost of $573,243.50. This cost is below Public Works staff’s estimate of $752,437.50 for the anticipated project work areas. The budgeted amount for this project totals $825,000.00. Therefore, it is staff's recommendation that Advantage Paving Solutions, Inc. of Joliet, Illinois be awarded the project for the 2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance project in the amount of $573,243.50, plus a contingency of $251,756.50. The competitive unit pricing bid by Advantage Pavement Solutions, Inc. provides a sizeable contingency to allow for additional roadway patching, parking lot maintenance and multi-use path maintenance throughout the Village.
This item is being considered by the Public Works Committee and the Village Board of Trustees on the same night.
Financial Impact
Funds for this project are allocated from five accounts:
054-0000-443500- Village Facility Parking Lot Repairs & Maintenance
054-0000-443500- Multi-Use Path Repairs & Maintenance
054-0000-471250- Road Improvement Asphalt Patching
021-1800-443500- Civic Center Lot Maintenance
026-0000-443630- Metra Commuter Lot Maintenance
283-4003-443250- Parks & Grounds (dugout paving & bleacher pavement repair)
Recommended Action/Motion
I move to approve accepting the bid from Advantage Paving Solutions, Inc. of Joliet, Illinois for the 2018 Roadway, Parking Lot, Multi-Use Path Asphalt Pavement Maintenance project in an amount not to exceed $825,000.00 ($573,243.50.00 plus $251,756.50 contingency).