Title
Civic Center ADA Door Installation Project
History
As part of the planned ADA upgrades, the southwest entrance of the Civic Center Annex must be upgraded to meet the Americans with Disabilities Act (ADA) compliance standards. This upgrade includes installing ADA-compliant doors and an automatic door opener system, ensuring accessible entry and exit for all visitors to the facility.
This upgrade is timely considering the Civic Center will replace the Orland Township as the Village's early voting location. The first dates the Civic Center will be used for early voting are February 26 - March 13, 2026. While this project was originally scheduled to be completed in 2026, due to long lead times on procuring exterior doors, Public Works is requesting approval of this project now so the project will be complete before early voting begins.
A summary of the project scope of work is provided below:
- Remove existing two (2) pairs of doors and frames on south entrance of Civic Center;
- Furnish and install two (2) pairs of Oldcastle colonial white doors and frames;
- Furnish and install approximately 100’ of conduit and wire to existing electrical panel;
- Furnish and install one (1) 20A 120V circuit for door operators;
- Furnish and install two (2) dual door push auto operators required;
- Furnish and install four (4) activation paddle switches.
- Furnish and install one (1) stainless paddle switch stand.
- Repair drywall ceiling and walls patch, prime and paint in vestibule area.
Dav-Com Electric, Inc. (“Dav-Com”), who also is familiar with the Civic Center from previous projects and who participate's in joint purchasing cooperative Omnia Partners Contract #02-139, submitted a proposal for this work, in the amount of $82,450.00.
Cooperative Purchasing / Contracting Programs
The Village utilizes a variety of cooperative programs (e.g. Omnia, Sourcewell, HGACBuy, State of Illinois Joint Purchase Program) to obtain proposals for goods and services. While not always the chosen approach, cooperative purchasing simplifies the procurement and service process for public agencies by allowing them to purchase through existing contracts negotiated by other public agencies. In other words, cooperative purchasing contracts have already gone through a competitive solicitation, evaluation process and been awarded to a supplier. The benefits of cooperative purchasing for public agencies include reduced procurement costs, greater time efficiency and the ability to obtain value-add and higher-quality products and services at industry-leading pricing.
The proposal price provided by Dav-Com Electric, Inc. was reviewed by Omina Affiliated Compliance Management against industry standard pricing of RS Means. This quality assurance ensures that pricing is fair and reasonable to other competitors’ pricing.
As such, based on proposal pricing and company qualifications, staff recommends approving the proposal from Dav-Com Electric, Inc., for $82,450.00. A contingency is not requested for this project.
Financial Impact
Funding for this project is available from realized savings from 2025 projects in GL account 2008010-443100.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Omnia Partners pursuant to Contract #02-139 and authorize the approval and execution of a vendor contract with Dav-Com Electric, Inc. for the Civic Center ADA Door Installation Project, based on Dav-Com Electric, Inc.’s proposal #25-167-28 dated October 6, 2025 for a total not-to-exceed contract price of $82,450.00;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.