Title
Sportsplex Woodway Treadmill - Purchase Approval
History
On November 16, 2015 staff presented the Sportsplex Market Segmentation to the Recreation Committee and provided copies of the report to the Board of Trustees. The report included a summary of the community and Sportsplex membership demographics, an overview of the Sportsplex facility amenities, a full inventory of the fitness center equipment including current conditions of each piece, an overview of the feedback gleaned from the past two Sportsplex customer surveys, financial data and Capital projects/purchases, and a recommendation for future improvements and investment based on feedback and analysis.
Staff reviewed the findings of the report with the committee which identified the Sportsplex as a high-quality; mid-tier fitness facility providing a range of equipment options that satisfies the diverse needs of members. While several tiers of equipment are offered, it is prudent to maintain a consistency by type in each tier to provide users with the desired familiarity. The 2014/15 equipment purchases were outlined in the report and noted that these purchases would be brought to the Recreation and Parks Committee for consideration in the coming months. The equipment recommendation that is being considered tonight is aligned with the goal of maintaining the position of Sportsplex in its market segment as described in the report.
See Appendix A: Sportsplex Equipment pages 34-35 in the Sportsplex Market Segmentation Report for photos of equipment.
Woodway treadmills are unique because they utilize an internationally patented slat-belt system that was designed by specialists from the Institute of Cardiovascular and Sports Medicine in Cologne, Germany. Due to patents held by Woodway USA, Inc., no other company can offer a comparable running surface or system on their treadmills. Woodway USA, Inc. is the only manufacturer and distributor of the Woodway treadmill. No other distributor has access to sell Woodway in the United States without the written consent of Woodway USA, Inc. (See attached Sole Source letter.)
The Sportsplex currently has four that were purchased 15 years ago. Staff recommends replacing two of them, as they have over 110,000 miles on each and require more replacement parts and maintenance at a cost of $5,000 over the last three years. Staff is requesting approval to waive the bid process and accept the proposal to purchase two Woodway treadmills directly from the manufacturer at a cost of $22,528.20 including shipping and freight. (See attached quote.)
On November 21, 2016, this item was reviewed and approved by the Parks and Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
These items are budgeted in FY2016 Account 283-4007-460180.
Recommended Action/Motion
I move to approve waiving the bid process for the purchase of two (2) Woodway treadmills from the manufacturer;
And
Approve the purchase of two (2) Woodway treadmills from the manufacturer, Woodway USA, Inc. as outlined in the amount of $22,528.20.