Title
Police Department Firing Range and EOC Facility Project - RFP 24-011
History
On February 19, 2024, the Village issued Request for Proposal (RFP) 24-011 “Police Department Firing Range and EOC Facility Project” requesting proposals from qualified contractors for the construction of the Police Department Firing Range and EOC Facility located at 10609 163rd Place, Orland Park, IL 60462.
During the four (4) weeks that the bid was open for review, eighty-one (81) firms downloaded either partial or complete bid packages. RFP 24-011 was opened on March 20, 2024, at which point eight (8) firms submitted proposals. All qualifying proposal packages and an audit of the proposal submittals are attached for reference. A summary of the proposal prices is provided below:
Harbour Contractors, Inc. - $9,943,040.00
The George Sollitt Construction Company - $9,999,900.00
Reed Construction - $10,067,437.00
Simpson Construction Co. - $10,233,000.00
Krause Construction, Inc. - $10,401,477.00
AGAE Contractors, Inc. - $10,584,000.00
Industria Construction Services - $10,619,000.00
F.H. Pashen, S.N. Nielsen & Associates LLC - $10,657,200.00
Harbour Contractors, Inc. (“Harbour”), who submitted the lowest proposal price, provided a Client Portfolio which was reviewed by Public Works and the project architect. Harbour demonstrated evidence of having successfully completed projects of similar scale and complexity as the Police Department Firing Range and EOC Facility, including projects with the Will County, Chicago, Burr Ridge, Sycamore, Oakbrook Terrance, Sandwich, Berwyn and Woodridge Public Safety Departments. Furthermore, all references provided positive experiences working with Harbour on a variety of recent projects, including the Woodridge Police Department / Public Works Facility, Sandwich Police Department Renovation, and Will County Emergency Management Agency Facility. Finally, it should be noted that of all the companies who submitted proposals for this project, Harbour (lowest proposal price) and F.H. Pashen, S.N. Nielsen & Associates LLC (highest proposal price) had the most relevant previous project experience.
As such, staff recommends awarding RFP 24-011 to Harbour Contractors, Inc. for $9,943,040.00. A 4% contingency of $397,721.60 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $10,340,761.60.
Required scope added after capital budget submit includes the following items:
1. Carport and storage building for ESDA requirements.
2. Storm detention under impound lot to meet MWRD requirements.
3. Emergency Operation Center hardening for hazard weather conditions to include parapet walls to protect the HVAC equipment on roof to meet Emergency Center standards.
4. Adding of generator and UPS for EOC operations standards.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for the Police Department Firing Range and EOC Facility Project was budgeted in Capital account 3008010-570100 in the amount of $10,000,000.00. The $340,761.60 difference between the budgeted amount contract amount will be covered by savings from the Orland Hills West Road Project in Capital account 3008020-571250.
Recommended Action/Motion
I move to recommend to the Village Board to approve awarding RFP 24-011 Police Department Firing Range and EOC Facility Project to Harbour Contractors, Inc. for a total contract price not to exceed $10,340,761.60 ($9,943,040.00 plus a 4% contingency of $397,721.60).