Title
Pond Site Stewardship Management Proposal
History
The Parks and Public Works Departments are working together to bring an item to the June committee meeting which will advance a number of priority pond improvements throughout the Village. These larger projects are part of the Basin Best Practices program that was established by the Village Board several years ago. The Water Fund provides for these improvements to ponds to ensure that stormwater is effectively managed. Parks and Public Works partner to meet the needs of the residents in the surrounding areas.
The ponds that are being addressed through the Basin Best Practices program include a plan for on-going maintenance and stewardship where needed. Throughout the year, there are often requests that require service or stewardship to a pond that has not yet been included in the priority pond list identified in that program. Many times the work required in that area needs to be provided by a contractor rather than our staff due to the chemicals used or scope of work required. In the past, staff has sought proposals individually for each of these small jobs which require a great deal of coordination with a variety of contractors. Parks is proposing that this year, we utilize one contractor who will be considered "on-call" for these small jobs at a set rate.
Because we recently went out for bids on the larger projects, staff has reviewed the body of work from five area firms. Two firms stood out as best suited to manage the type of work required in Orland Park (including the natural plantings and preferred maintenance required in most pond areas). Pizzo & Associates and V3 Companies both provided a proposal for on-call aquatic stewardship services including: aquatic herbicide application, algaecide application, and invasive plant cutting/removal of undesirable species in our ponds as needed Pizzo proposed a rate of $50 per hour and V3 proposed a rate of $60. Staff does not anticipate there will be many calls for service and recommends Pizzo & Associates for the work during FY2014.
The Village will be billed on a per hour basis providing flexibility to manage ponds more efficiently throughout the year. The contract would be issued in a not to exceed amount of $10,000.00 under this proposed arrangement. This item is a professional service and therefore does not require a formal bid process for the work. For the larger pond projects of the Basin Best Practices Program, the RFP process was utilized and each pond was priced individually by the firms.
On May 19, 2014, this item was reviewed by the Parks & Recreation Committee, recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
The funds will come from the Water Fund 031-6007-443500, budgeted amount of $15,000.00.
Recommended Action/Motion
I move to approve accepting the proposal from Pizzo and Associates, Ltd for Pond Site Stewardship Management at a cost not to exceed $10,000.