Title
Police Department and Civic Center Flooring Project
History
Guided by the 2022 "Facilities Condition Assessment," the Public Works Department has been working on carpeting replacement projects at various Village buildings, including the Civic Center, Orland Park Health and Fitness Center, FLC, SportsPlex, Public Works, Veteran’s Center, and Village Hall. Public Works has worked with Midway Flooring, Inc., who participate in Sourcewell Contract #080819, on many of these flooring projects. On all accounts, the staff from Midway Flooring have provided excellent customer service and high quality installation services.
As such, Public Works requested proposals from Midway Flooring, Inc. to complete the replacement of the flooring at the Police Department and Civic Center Annex (“Police Department and Civic Center Flooring Project”). The submitted proposals are based on Sourcewell Contract #061323-SII. Plans showing the location of the flooring replacement areas are attached for reference and a summary of the proposal prices is provided below:
Proposal Summary
Police Department Flooring: $273,303.45
Civic Center Annex Flooring: $50,018.90
Total: $323,322.35
Based on the provided co-op (Sourcewell) proposal prices and company qualifications, staff recommends approving proposals from Midway Flooring for a total of $323,322.35. A contingency of $20,000.00 is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $343,322.35.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for flooring repairs FY2026 was budgeted in the amount of $275,000.00 in account 1008010-570100 for the Police Department, while $75,000.00 was budgeted in account 2008010-470100 for the Civic Center Annex, resulting in a total of $350,000.00 available for the Police Department and Civic Center Flooring Project.
Recommended Action/Motion
I move to approve participation in joint purchasing cooperative Sourcewell pursuant to Contract #061323-SII and authorize the approval and execution of a vendor contract with Midway Flooring, Inc. for the Police Department and Civic Center Annex Flooring Project, based on Midway Flooring, Inc.’s proposals JE005154-001 and JE005500-001, both dated 11/04/2025, for a total of $323,322.35 plus a $20,000.00 contingency for a not-to-exceed contract price of $343,322.35;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.