Title/Name/Summary
SportsPlex Indoor Soccer Field Replacement - Proposal
History
The Sportsplex, located at 11351 W. 159th Street was opened in 2003. The existing indoor soccer field turf is original to the construction. The synthetic turf is 15 years old and has surpassed its useful expected life of about 10 years. Unrepairable failures have occurred at the seams and are creating potential safety issues. Over the past few months, Recreation Department staff investigated area synthetic soccer fields and identified two companies, FieldTurf USA, Inc. of Calhoun, Georgia and All Sports Enterprises of Exton, Pennsylvania that provide a quality product suited for the existing synthetic turf replacement.
The village is a member of Sourcewell, formerly National Joint Powers Alliance (NJPA), a purchasing cooperative that provides a competitive procurement process. As a member of Sourcewell, we are eligible to contract the synthetic turf material and installation through the cooperative. Staff requested proposals from two vendors (attached). Additional producers of this type of sports field surface were unable to be identified. All Sports Enterprises of Exton, Pennsylvania submitted a proposal in an amount of $146,715.00. FieldTurf USA, Inc. of Calhoun, Georgia submitted a proposal in an amount of $110,803.37. The two vendors also made presentations of their products to a panel comprised of recreation and public works staff. Staff reviewed the products provided by the two vendors and checked with references where the products have been installed, including the Carl Sandburg High School Athletic Director. Staff also communicated with Orland Park Soccer Club representatives to get their input on the type of surface best suited for their usage. After considering stakeholder feedback, reference feedback and cost, staff recommends accepting the proposal from FieldTurf USA, Inc. of Calhoun, Georgia in the amount of $110,803.37, plus a contingency for spot replacement of padding in the amount of $5,000.00, for a total cost of $115,803.37.
On January 21, 2019, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
There are sufficient funds in the FY2019 Building Maintenance account 010-1700-443100 for this project.
Recommended Action/Motion
I move to approve accepting the Sourcewell proposal for SportsPlex Indoor Soccer Field Turf Replacement from FieldTurf USA, Inc. of Calhoun, Georgia in an amount not to exceed $115,803.37 ($110,803.37 plus $5,000.00 contingency).