Title/Name/Summary
2019 Neighborhood Road Improvement Program - Bid Award and Consulting Engineering Services Agreement
History
The 2019 Road Improvement Program includes the maintenance and reconstruction of various roadways/streets throughout the Village. This project is bid annually based in part on recommendations from the Village’s pavement management consultant, Applied Research Associates (ARA), of Champaign, Illinois.
For FY2019, streets scheduled for resurfacing and reconstruction are found in the following neighborhoods: Park Hill, Brentwood, and Ravinia Avenue between 143rd Street to 144th Place. In addition to pavement-related work, the repair and/or replacement of hazardous sidewalks, failed curbs and deteriorated storm sewer structures will be performed on an as-identified basis. In all of the above project areas, all non-compliant sidewalks, most notable at street crossings, will be upgraded to current ADA standards. These incidental sidewalk repairs are critical to the nature of this rehabilitation work and must be done.
Additionally, staff has identified a sidewalk gap that exists on the south side of 135th Street between 88th Avenue and St. Mary’s Circle. Another sidewalk need has been identified at the Orland Park Health and Fitness Center. This sidewalk will connect the Health and Fitness Center building to Centennial Park for Fitness Center employee parking, due to the shortage of parking experienced there. Funding for sidewalk gap work is annually appropriated in the capital budget. There is $29,570 allocated within the FY19 capital budget for the construction of sidewalk and pedestrian paths. To take advantage of the bid cost and known unit pricing provided by the 2019 Road Improvement Program contractor, it is staff’s recommendation that these sidewalk gaps also be completed through this program.
To initiate the 2019 Neighborhood Road Improvement Program, an invitation to bid (ITB 19-010 Neighborhood Road Improvement Program 2019) was published on the BidNet Direct website from March 20th through April 5th, 2019.
BidNet Data:
-Eight (8) vendors were sent a courtesy email.
-Twenty-six (26) vendors downloaded at least one of the proposal documents.
-Twelve (12) vendors downloaded all documents.
-Six (6) bids were submitted in writing for consideration.
-304 vendors were matched on BidNet.
Bids were received from: Austin Tyler Construction of Elwood, Illinois; D Construction of Coal City, Illinois; Lindahl Brothers of Bensenville, Illinois; P.T. Ferro Construction of Joliet, Illinois; K-Five Construction of Westmont, Illinois; and M&J Asphalt Paving of Cicero, Illinois. The sealed bids were opened publicly by the Clerk’s Office at 11:00 a.m. on Friday, April 5, 2019. (see attached Bid Responsiveness Check)
Austin Tyler Construction of Elwood, Illinois was identified as the lowest responsible bidder for the 2019 Neighborhood Road Improvement Program with a submitted total project cost of $1,921,646.34. Therefore, it is staff's recommendation (award recommendation from Baxter & Woodman attached) that Austin Tyler Construction of Elwood, Illinois, be awarded the project for the 2019 Neighborhood Road Improvement Program in the amount of $1,921,646.34 plus $150,000.00 contingency for a total amount of $2,071,646.34.
To facilitate the construction management for the various activities within the Neighborhood Road Improvement Program, staff requested and received a proposal for Phase lll construction engineering services from Baxter & Woodman Engineering of Mokena, Illinois. In addition to establishing a proficient and professional relationship with the Village, Baxter & Woodman has provided excellent construction services to augment Public Works’ staff duties in overseeing the Neighborhood Road Improvement Program projects from 2015 through 2018. Baxter & Woodman has also provided Phase I and Phase II Engineering Services, on an as-needed basis during that time.
The original 2015 Consulting Engineering Services contract with Baxter & Woodman included an extension option for 2016 and 2017. In January 2018, the Village Board approved entering into an amended Consulting Engineering Services contract for 2018 with the option to extend for 2019 and 2020 at the Board approved budget amount. Staff recommends approving the attached proposal from Baxter & Woodman in an amount of $132,450.00 plus $20,000.00 contingency for a total amount of $152,450.00.
On April 15, 2019, this item was reviewed by the Public Works Committee and recommended for approval and referred to the Village Board of Trustees for consideration.
Financial Impact
Funding for the road improvement construction and oversight is available in capital account 054-0000-471250 (road improvements), and 054-0000-471500 (sidewalk gaps).
Recommended Action/Motion
I move to approve accepting the bid from Austin Tyler Construction of Elwood, Illinois for the 2019 Neighborhood Road Improvement Program for in an amount not to exceed $2,071,646.34 ($1,921,646.34 plus $150,000.00 contingency);
And
Approve accepting the proposal from Baxter & Woodman, Inc. of Mokena, Illinois for 2019 Consulting Engineering Services associated with the 2019 Neighborhood Road Improvement Program in an amount not to exceed $152,450.00 ($132,450.00 plus $20,000.00 contingency).