Title
Village Hall Complex South Basin Improvement Project - Contract Award
History
At Staff’s request, proposals were received from five firms competing for the Village’s Basin Best Practices Project to provide professional and construction services for the restoration of banks of the Village Hall Complex South Basin. The Selection Team and review process for this project is outlined in the Basin Best Practices May 2, 2011, Public Works and Engineering Committee Item.
For the Village Hall South Basin Project, the Selection Team reviewed five cost-based proposals to ensure that the selected firm possessed the vision, capacity and capability to undertake this high-profile project. It was critical that the project provide timely visual improvements to the Village Hall Pond and that the initial phase of the spring planting be completed prior to the onset of summer. Proposals were received from V3, CBBEL, Pizzo & Associates, Conservation Design and Robinson Engineering.
All proposals received were impressive and contained varying elements of importance and enhancements identified by the proposers for their vision of the project. The Selection Team carefully reviewed all five proposals. The final three proposals received further scrutiny during the oral interview presentations by the three finalists; and their proposals were discussed by the Selection Team in great detail during post-presentation deliberations.
The Selection Team understands that there are premier companies that provide these services, and acknowledges that the premier firms provide a final product that is often very detailed and aesthetically pleasing. Lengthy discussion was undertaken by the review team regarding the work proposed, what was required, and the results that are expected.
At the conclusion of this discussion, understanding that the selected firm must provide good value and deliver clearly articulated expectations, it is the Selection Team’s opinion that V3 Companies of Illinois’ project proposal provided the superior value-based proposal for this project. V3 has demonstrated success on similar projects and has confirmed that they have the resources available to complete the initial phase of this project to provide noted improvements and stewardship to complete this project. In addition, V3's proposal offered the most value at a cost considerably lower than the next lowest proposal.
On May 2, 2011, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE MAY 2, 2011, PUBLIC WORKS AND ENGINEERING COMMITTEE PACKET.
Financial Impact
Funds are available within the approved 2011 Capital Budget to provide for the work planned to be undertaken in Phase I of this effort.
Recommended Action/Motion
I move to approve awarding the contract to V3 Companies of Illinois, Ltd. to provide professional and construction services as outlined in their April 22, 2011, proposal for the restoration of the Village Hall Complex South Basin in an amount not to exceed $67,850.