Title/Name/Summary
156th Street Extension - US Route 45 (LaGrange Road) to Ravinia Avenue - Award of Contract
History
On April 7, 2005 the Board of Trustees approved awarding an engineering contract to HR Green, formally Smith Engineering Consultants, Inc. of New Lenox, Illinois for engineering services for the construction of 156th Street between LaGrange Road and Ravinia Avenue.
The 156th Street Extension was approved and budgeted in the 2012 CIP and has subsequently been carried over to the FY 2013 budget. The total budget for the project is $1,750,000. HR Green has completed the design engineering for this project which included extensive coordination with the IDOT’s Permit Section and Design Section as it relates to the LaGrange Road project.
Seven (7) sealed bids were received for processing. Bids were received from: Airy’s of Tinley Park, Illinois; D Construction Inc. of Coal City, Illinois; P.T. Ferro Construction Company of Joliet, Illinois; Lorusso Cement Contractors, Inc. of West Chicago, Illinois; Orange Crush LLC of Hillside, Illinois; Pirtano Construction Company, Inc. of Addison, Illinois; J.S. Riemer, Inc. of Elgin, Illinois. The sealed bids were publicly opened and read aloud by the Clerk’s Office at 11:00 a.m. on Thursday, March 7, 2013 (Bid Summary Sheet attached).
Following a full bid review, J.S. Riemer of Elgin, Illinois, has been deemed to be the lowest qualified bidder providing a bid in the amount of $1,536,952.20, which is below the engineer’s estimate of $1,597,693.00. Therefore, it is Staff’s recommendation that J.S. Riemer of Elgin, Illinois, be awarded the bid for the 156th Street Extension - US Route 45 (LaGrange Road) to Ravinia Avenue.
In addition to the recommendation to award J.S. Riemer of Elgin, Illinois the 156th Street Extension - US Route 45 (LaGrange Road) to Ravinia Avenue construction project, Staff recommends awarding a professional engineering contract for Resident Engineering Services to HR Green of New Lenox, Illinois for $111,549.00. Due to the extensive coordination with IDOT and the familiarity of the overall project HR Green is the best suited to oversee the construction of the 156th Street Extension.
Due to an error in the date given to the local newspaper for printing of the Advertisement for Bids legal ad, the ad was printed in the local news on March 7, 2013 as opposed to the date the bid was issued. Therefore, this technically did not follow Village code requirements concerning the advertisement of bids and therefore, the Village Board would need to waive the bid process prior to awarding this contract. Staff is confident that the error in publication did not adversely affect the number of bids/competitive pricing that was received.
This item was approved by the Development Services & Planning Committee by a vote of 3-0 on March 18, 2013.
Financial Impact
The Fiscal Year 2013 Board approved Capital Improvement Program Budget has funds available in the amount of $1,750,000.00 in line item 054-0000-471250.
Recommended Action/Motion
I move to approve to waive the bid process;
And
Approve entering into a contract with J.S. Riemer of Elgin, Illinois in the amount not to exceed of $1,626,952.20 (includes a contingency of $90,000) and with HR Green of New Lenox, Illinois in the amount not to exceed of $121,549.00 (includes a contingency of $10,000) for the 156th Street Extension - US Route 45 (LaGrange Road) to Ravinia Avenue.