Title
2015 Road Improvement Program - Proposal
History
The 2015 Road Improvement Program includes the maintenance and reconstruction of various roadways/streets throughout the Village. Uniquely different from previous Road Maintenance Programs that focused exclusively on the resurfacing of specific roadways, the 2015 Road Program includes the repair of severely deteriorated roads that fall below the normal road maintenance guidelines, thus requiring reconstruction.
Applied Research Associates (ARA) Champaign, IL, provides pavement condition evaluation/analysis and forecasting to assist the Village in selecting which streets are placed in the annual road program. For FY2015, streets scheduled for reconstruction are found in the following neighborhoods: Heritage Estates, Caro Vista, Brighton Court, Country Club Estates, Ishnala 7, and Eagle Ridge Subdivisions. The 2015 Road Program also includes a pavement overlay for John Humphrey Drive and Fun Drive. In addition to pavement-related work, deteriorated/hazardous sidewalks and curb/storm sewer structures will be repaired or replaced on an as-needed basis. All noncompliant sidewalks will be upgraded to ADA standards.
Another component of the 2015 Road Improvement Program funding includes the reconstruction/repair of streets where unrelated infrastructure work has been scheduled. Neighborhoods where scheduled infrastructure work has been programmed (storm water/sewer improvements and water main replacement/installations) are also scheduled for street reconstructions under separate bids. These Infrastructure Coordination Efficiencies (ICE) seek to schedule and perform multiple infrastructure repairs in close sequence, negating the need to disrupt streets and inconvenience residents year after year to complete various neighborhood infrastructure repairs. Several neighborhoods are included in the infrastructure coordination: 167th Place and a portion of Robinhood Drive in Fernway Subdivision, 104th Avenue south of 179th Street, and 138th Place from 82nd to 84th Avenue.
Maintenance work scheduled for this year’s program includes Crack Sealing, Shotcrete Curb & Gutter Repair, Pavement Marking, Slab Raising, Pavement Rejuvenator and Asphalt Patching. This work will be completed on various streets throughout the Village and generally managed through bid multi-year contracts.
As previously done, in order to provide flexibility in procuring the highest quality professional services and to ensure a successful road improvement program, staff is requesting to waive the bid process and utilize a competitive request for proposal (RFP) process. A request for proposals for the Road Improvement Program was advertised in the SouthtownStar Newspaper on Thursday, April 9, 2015. Five (5) sealed proposals were received for evaluation. Proposals were received from: Austin Tyler Construction of Elwood, Illinois; Central Blacktop Co. Inc. of LaGrange, Illinois; Crowley-Sheppard Asphalt, Inc. of Chicago Ridge, Illinois; D. Construction of Coal City, Illinois; and P.T. Ferro Construction Company of Joliet, Illinois. The sealed proposals were opened by the Clerk’s Office at 11:00 a.m. on Thursday, April 23, 2015 [see attached Proposal Summary Sheet].
Following an internal proposal review and evaluation [see attached Evaluation Sheet ], Austin Tyler Construction of Elwood, Illinois, was identified as the lowest cost and best qualified company with a submitted project cost of $5,075,796.90. This cost is below staff’s estimate of $5.55 million for the anticipated 2015 Road Improvement Program. Therefore, it is staff's recommendation that Austin Tyler Construction of Elwood, Illinois, be awarded the project for the 2015 Road Improvement Program in the amount of $5,075,796.90
On May 4, 2015, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds to cover the costs associated with this program are available in capital account 054-0000-471250.
Recommended Action/Motion
I move to approve to waive the bid process;
And
Approve to accept the proposal from Austin Tyler Construction, Inc. of Elwood, Illinois for the 2015 Road Improvement Program in the amount of $5,075,796.90.