Title
CPAC Modernization Project - Phase 1 - RFP 24-014
History
On May 17, 2024, the Village issued Request for Proposal (RFP) 24-014 “CPAC Modernization Project - Phase 1” requesting proposals for general facility improvements including lighting, locker, trellis, fence and gate, turnstile, window, restroom, landscape, concrete, flooring, ADA walkway, locker room, restroom, security/PA systems, and aesthetic improvements.
The full scope of work for the CPAC Modernization Project is based on the “2023 Centennial Park Aquatic Center Facility Condition Assessment”. The project is expected to be completed in three (3) phases between 2024 and 2027, as outlined below:
Phase 1: Fall 2024 - Spring 2025
Phase 2: Fall 2025 - Spring 2026
Phase 3: Fall 2026 - Spring 2027
In general terms, Phase 1 addresses work that does not require Illinois Department of Public Health (IDPH) permitting, while Phases 2 and 3 require IDPH review/permitting and include equipment with longer than average lead times. Public Works will be working with Tria Architecture on the design and construction administration of all three (3) phases. All work will be completed during months when the pool is not open to the public.
During the three (3) weeks that the bid was open for review, fifty-five (55) firms downloaded either partial or complete bid packages. RFP 24-014 was opened on June 6, 2024, at which point six (6) firms submitted proposals. All qualifying proposal packages and an audit of the proposal submittals are attached for reference. A summary of the proposal prices is provided below:
F.H. Paschen S.N. Nielsen & Associates, LLC
Base Bid Price: $2,015,000.00
Alternate #1 Price: $260,000.00
Grand Total Proposal Price: $2,275,000.00
Krause Construction Inc.
Base Bid Price: $1,927,700.00
Alternate #1 Price: $456,422.00
Grand Total Proposal Price: $2,384,122.00
Reed Construction
Base Bid Price: $1,995,000.00
Alternate #1 Price: $295,000.00
Grand Total Proposal Price: $2,290,000.00
The George Sollitt Construction Company
Base Bid Price: $2,165,000.00
Alternate #1 Price: $278,700.00
Grand Total Proposal Price: $2,443,700.00
Simpson Construction Co.
Base Bid Price: $2,314,000.00
Alternate #1 Price: $370,000.00
Grand Total Proposal Price: $2,684,000.00
Industria Inc.
Base Bid Price: $2,564,660.00
Alternate #1 Price: $393,624.00
Grand Total Proposal Price: $2,985,284.00
Based on the lowest proposal price for the Base Bid plus Alternate #1 and company qualifications, staff recommends approving the proposal from F.H. Paschen S.N. Nielsen & Associates, LLC for $2,275,000.00, which includes Alternate # 1. A contingency amount of $112,750.00 (approximately 5%) is requested to address change orders made necessary by circumstances not reasonably foreseeable at the time the proposal was signed, for a total contract price not to exceed $2,387,750.00.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funding for this project in the amount of $2,300,000.00 was budgeted in FY2024 in account 3008010-570100. A savings of $87,750.00 that budgeted for engineering work at CPAC is available in GL account 3008010-432500 which will be used to cover the difference between the actual and budget project totals.
As Phase 1 of this project is expected to be completed between September 2024 and May 2025, a request for these funds to be rolled over from 2024 to 2025 will be submitted.
Recommended Action/Motion
I move to approve awarding RFP 24-014 CPAC Modernization Project - Phase 1 to F.H. Paschen S.N. Nielsen & Associates, LLC for a total amount not to exceed $2,387,750.00 ($2,275,000.00 plus a contingency of $112,750.00);
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount;
AND
Authorize the Village Manager to execute all related contracts subject to Village Attorney review.