Title
Memorandum of Understanding between the Village of Orland Park and CTF Illinois for Snow and Ice Removal Services for Winter 2025-2026
History
Following the decision by the newly elected majority of the Orland Township Board to abruptly cancel the Drivers Facility lease agreement, the Secretary of State’s Office had to scramble to quickly find a temporary location to ensure uninterrupted access to essential services for residents.
Knowing how important the driver’s facility is to seniors and other vulnerable groups, CTF Illinois immediately contacted the Secretary of State and offered them office space. CTF Illinois is a not-for-profit organization that creates pathways toward independence, a higher quality of life, and economic prosperity for people with intellectual and developmental disabilities.
Had a temporary location not been found, residents would have had to travel to facilities in Midlothian, Joliet or Burbank, but the new location will keep the Drivers Facility in the area with the temporary location in Orland Park and the eventual permanent facility. This temporary location not only preserves convenience, but also protects the local economy, as the former township location served more than 60,000 people each year. Keeping the Drivers Facility in Orland Park ensures these visitors return to local businesses, including restaurants, gas stations and retail shops, supporting the local economy and helping sustain jobs.
In September 2025, CTF Illinois (Communities Transform Futures) entered into a temporary lease agreement with the Office of the Illinois Secretary of State for the operation of a Department of Motor Vehicles (DMV) facility within the building located at 18230 Orland Parkway. The Secretary of State (SOS) temporarily uses a portion of the parking lot, totaling approximately two-thirds (2/3) of the lot, to allow patrons and visitors to park their motor vehicles to access the DMV facility. CTF needs snow and ice removal services within the DMV parking area in connection with the SOS’s use of the property to operate the DMV facility. The Village desires to provide financial assistance for snow and ice removal services within the DMV parking area. The Village and CTF desire to enter into a Memorandum of Understanding to set forth the rights and obligations of the parties with respect to the Snow Removal Services.
Exhibit A is the proposed pricing provided by CTF is from their contractor, Rich’s Lawncare, who currently does one third of the lot. CTF estimated an average snowfall year from the past ten (10) years of forty-five (45) inches of snow, and the Village’s portion for the 2025-2026 snow season is not expected to exceed $31,200.00. The contractor is paid in four (4) installments for snowfall plowed. If the season has more than forty-five (45) inches, a “per push” pricing was provided for each of the following event types:
1” - 2.9” = $580.00
3” - 5.9” = $640.00
6” - 8.9” = $750.00
Additionally, salting services will be provided for $750.00. A contingency amount of $5,050.00 has been included in the budget to pay for any snow and ice events over the forty-five (45) inches, for a total not to exceed amount of $37,000.00.
This Memorandum of Understanding is for one-year since plans are underway for a new, permanent Drivers Facility, reflecting the collaborative efforts and commitment to keeping services accessible and convenient for residents nearby. The new temporary and eventual permanent facilities provide a full range of services, including driver’s license renewals, driving tests, and vehicle registration.
Financial Impact
Pending approval of the FY 2026 budget, funds have been allocated in account 2009100-442200.
Recommended Action/Motion
I move to approve entering into a Memorandum of Understanding (MOU) between the Village of Orland Park and CTF Illinois regarding snow and ice removal services for Winter 2025-2026 as detailed in the attached MOU and Exhibit A in the amount of $31,950.00, with a contingency amount of $5,050.00, for a total not to exceed amount of $37,000.00 in order for Rich’s Lawncare to provide snow removal and related services;
AND
Authorize the Village Manager to execute the agreement subject to Village Attorney review.