Title
Pavement Management Update - Proposal
History
In 2012, the Public Works Department utilized the services of Applied Research Associates, Inc. (ARA) of Champaign, Illinois to implement a village wide pavement management system (PMS). Using ARA’s digital survey vehicle (DSV), ARA conducted a complete coverage pavement condition survey of all streets within the Village jurisdiction. ARA was able to gather all of the necessary data to assess current pavement condition using a Condition Rating System (CRS). This CRS data was combined with historical data about the pavement network to develop a PMS using ARA’s own RoadCare system. Pavement deterioration models were developed to project the life of roads in the future. Recommendations, in the form of a 5-year capital improvement plan, were made to help improve the effectiveness of the Village’s pavement management practices. Subsequent to the initial detailed survey, ARA has performed annual updates to help refine pavement management components. The PMS provides annual guidance in determining and prioritizing which neighborhoods and which maintenance process (overlay, patch, reconstruction, etc.) provides the best value for the Village’s annual Road Program budget.
ARA’s initial evaluation determined that Village roads, collectively, had an average Pavement Condition Rating (PCR) of 54 out of 100; with 100 representing roads in excellent condition. Now more than five years later, the data collected in the initial survey has become outdated and much less useful. In order to maintain accurate information and receive appropriate recommendations, it is essential that the data used to make those recommendations be periodically updated. With that intent, staff requested a proposal from ARA to perform a current complete coverage pavement condition survey. Applied Research Associates has provided a proposal/scope of services to update the Village’s Pavement and Asset Management System for 2018 at a cost not to exceed $144,900.00. This proposal (attached) will allow for ARA to completely and accurately update the Village’s Pavement Management System. Along with providing an updated a 5-year capital improvement plan, the updated pavement condition survey will provide an objective analysis on the Village’s current pavement management practices.
In addition to maintaining the large network of roadways, the Village is also responsible for maintaining forty-six (46) parking lots at twenty-eight (28) different locations. The 5,149 parking spaces contained in these lots comprise 2,330,300 square feet of pavement. To assist with budgeting and efficient maintenance of these parking lots, staff requested a second proposal from ARA to initiate a similar pavement management program for Village maintained parking areas. Applied Research Associates provided an additional proposal/scope of services in the amount of $38,400 to develop a Pavement Management System for Village maintained parking lots.
On December 18, 2017, this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Subject to Village Board approval of the FY 2018 budget, funding for this work will be available from the Capital Budget Road Improvement Program (054 0000 471250)
Recommended Action/Motion
I move to approve accepting the proposal for 2018 Pavement Management System Update for an amount not to exceed $144,900.00
And
Approve accepting the proposal for Parking Lot Evaluations and Rehabilitation Recommendations from Applied Research Associates, Inc., of Champaign, Illinois for an amount not to exceed $38,400.00.