Title
Auditing Preparation Services - Audit Years 2023 and 2024
History
The Finance Department has been diligently working on audit preparation. MGT of America, LLC (formerly GovTempUSA) has been assisting internally by reconciling general ledger accounts and providing other accounting services to support the 2023 and 2024 audits, as well as responding to Sikich’s information requests. Earlier this year, Robert (Bob) Grogan, originally hired through MGT, parted ways with the company and established his own firm, Middle America Government Consulting, Inc. (MAGC), specializing in financial operations and audit preparation services. Bob’s extensive qualifications and deep familiarity with the Village’s processes and systems make him a valuable asset in efficiently advancing the 2023 and 2024 audits. Retaining his services will help avoid further delays and ensure continuity given the critical knowledge he brings to the process.
The Village currently has a Professional Services contract with Middle America Government, set to expire on December 31, 2024. To maintain progress on the audit and continue efforts to catch up, Finance would like to waive the competitive bid process and enter into a new Professional Services contract with Middle America Government. The new contract would take effect on January 1, 2025, and expire on December 31, 2025. Bob’s current pay rate is $104.00 per hour for up to 40 hours per week, with an overtime rate of $156.00 per hour for any hours worked beyond 40. His weekly hours typically range between 10 and 40 hours.
Financial Impact
Funds for this contract are included in the 2025 budget.
Recommended Action/Motion
I move to approve the waiver of the competitive bid process and authorize the approval and execution of a Professional Services contract between the Village of Orland Park and Middle America Government Consulting, Inc. (MAGC) for auditing preparation services at a pay rate of $104.00 per hour up to 40 hours per week and an overtime rate of $156.00 per hour for any hours worked beyond 40, for a total not to exceed contract price of $108,160.00;
AND
Authorize the Village Manager to execute said agreement, subject to Village Attorney review.