Title
Orland Park Nature Center - Upland Design Inc. Additional Construction Observation Services
History
Engineering addendum
Upland Design was contracted by the Village in February 2016 for a total of $62,761 to produce engineering and construction plans, bid documents and construction oversight for the Nature Center site improvements. The original contract included 24 construction observation visits.
Since that time, the following additional work has been authorized:
1) Extra Authorization #1: On September 6, 2016, the Open Lands Commission approved an additional $425 for Uplands Engineer to perform additional survey work that incorporated final IDOT grading along Lagrange Road.
2) Extra Authorization #2: On December 8, 2016, The Open Lands Commission approved an additional $5,100 to cover unanticipated floodplain modeling costs. On December 19, 2016, the Board of Trustees also approved the additional engineering services for $5100.
3) Extra Authorization #3: On December 12, 2017, the Open Lands Corporation/Commission approved up to $15,000 for additional construction observation visits. This item is now before the Village Board of Trustees for approval of up to $12,864 for 24 additional construction observation visits.
On December 18, 2017, the Village Board awarded the Orland Park Nature Center site improvements construction contract to Hacienda Landscaping, the (significantly) lowest bidder on the project. The IIIFFC (Indiana, Illinois, Iowa Foundation for Fair Contracting) filed a bid protest questioning the Hacienda bid. However, Hacienda has met Village bid requirements and the Village has no legal basis to deny them the award of the Nature Center project. The watchdog group is likely to visit and monitor the site during construction. During the Hacienda Development Services Committee meeting, discussion between the Committee members and staff supported the increase in the number of Upland Design's construction observations visits.
Other complexities of the project also make it prudent to increase the number of inspections, including retaining walls and pervious pavers, and wetland and floodplain along the northern boundary to be protected. Upland Design agreed that for a project of this scope, a total of 48 visits would be more typical, and submitted an extra work authorization for Village signature. The additional 24 visits will be utilized only as needed per staff direction, and will be calculated at a rate of $134 per hour. The inspections will be made by an Upland Design licensed Landscape Architect with heavy park construction experience, or a similarly qualified inspector. Visits will average one weekly, but may be adjusted as construction schedule and need dictate. Generally, each visit will include a review meeting and punch list walk through. A site visit report will be made for each visit and forwarded to the contractor and Village.
DEVELOPMENT SERVICES MOTION
On April 16, 2018, the Development Services Committee voted 3-0 to recommend to the Village Board to approve Extra Work Authorization #3 not to exceed $12,864 for Upland Design/ERA for up to 24 additional construction observation visits to be added as needed per Village staff direction after the initial 24 site visits approved by the original contract are completed.
This case is now before the Village Board of Trustees for final consideration.
Financial Impact
Funds are budgeted in the Village's Open Lands account under the land improvements line item 029-0000-470700.
Recommended Action/Motion
I move to approve Extra Work Authorization #3 not to exceed $12,864 for Upland Design/ERA for up to 24 additional construction observation visits to be added as needed per Village staff direction after the initial 24 site visits approved by the original contract are completed.