Title/Name/Summary
Sanitary Sewer Cleaning and Televising 2024-2026
History
The Metropolitan Water Reclamation District of Greater Chicago (MWRD) passed the Watershed Management Ordinance (WMO) and an amendment that requires sanitary sewer systems that discharge into the MWRD to implement measures to reduce excessive Infiltration and Inflow (I&I) from entering MWRD’s sanitary sewer treatment system.
In November of 2015, the Village Board approved the sanitary sewer consultant, RJN, Inc., to assist the Public Works Department in meeting the various compliance requirements articulated in MWRD’s WMO. The WMO mandates that the Village perform a sewer system condition assessment for excessive infiltration & inflow (I&I). The optimal solution to perform this task is by televising and cleaning the sanitary sewer pipes and manholes. Utility Division staff had performed the cleaning function in the years prior to 2016. Since 2016, contractors have been performing the cleaning function of areas that are prioritized by RJN Group. In 2019, the Utility Division added televising along with cleaning in the scope of work with contractor.
Village staff, with input from RJN, has identified high priority areas of the sanitary sewer system to perform both cleaning and televising. A Request for Proposals for the 2024-2026 Sanitary Sewer Cleaning & Televising Program work was published on BidNet Direct from April 5 through April 22, 2024. The details of the request are as follows: a three (3) year contract for light cleaning and televising, heavy cleaning, root cutting, and field marking location defects.
Through BidNet, four hundred thirty-two (432) entities viewed the solicitation, and six (6) vendors were sent a courtesy email. Eighteen (18) vendors downloaded at least one of the bid documents. Five (5) bids were submitted for consideration. Bids were opened and evaluated for completeness by Public Works staff.
Sewertech LLC of Schaumburg, IL - $493,088.50
National Power Rodding Corp. of Chicago, IL - $563,321.00
Duke’s Root Control, Inc. of Elgin, IL - $575,528.83
Visu-Sewer of Illinois, LLC of Bridgeview, IL - $676,743.00
Pipe View America of Azle, TX - $679,009.50
Village staff and RJN Group reviewed the five bid submittals. Sewertech LLC of Schaumburg, Illinois was determined to be the lowest responsible qualified bidder for the 2024-2026 Sanitary Sewer Cleaning and Televising Program, with a submitted project cost of $145,041.00 for 2024, $157,445.00 for 2025, and $190,602.50 for 2026. Village staff along with RJN Group reviewed references submitted by Sewertech LLC, and found them satisfactory. Therefore, it is staff's recommendation to award Sewertech LLC of Schaumburg, Illinois the 2024-2026 Sanitary Sewer Cleaning and Televising Program project in the amount of $493,088.50, plus a $12,000.00 contingency ($4,000 per year), for a total cost of $505,088.50 for the work to be performed starting in 2024. Contingency is being requested for possible additional heavy cleaning, root cutting, and/or buried manhole locates.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds to complete this project are included in the FY24 Sewer budget, account 5008160-570500. Funding for 2025 & 2026 will be requested in the FY25 & FY26 Budget.
Recommended Action/Motion
I move to recommend to the Village Board to award RFP 240042 2024-2026 Sanitary Sewer Cleaning and Televising Program to Sewertech LLC of Schaumburg, Illinois for an amount not to exceed $145,041.00 plus a $4,000 contingency, for a total amount of $149,041.00 for FY 2024; and an amount not to exceed the Board approved budget amount for fiscal years 2025 and 2026.