Title/Name/Summary
Peterbilt Model 548 Heavy Duty Vehicle Purchase
History
The Board previously approved the purchase six (6) Peterbilt chassis for FY22. Due to supply chain issues, Peterbilt was unable to deliver any chassis for FY22 or FY23. The Village was able to acquire two (2) Kenworth T480 single axle trucks, with a third tandem axle truck scheduled to be delivered the first quarter of this year.
Currently, there are eleven (11) Sterling plow and dump body vehicles being used with an average age of twenty and a half (21.5) years and four thousand one hundred sixty-one (4,161) operating hours on each piece of equipment. Sterling went out of business in 2009, exacerbating the lack of availability and ease of access for certain parts. Also, two (2) of the Village’s Sterlings utilize the underbody scraper, which require more maintenance and are unnecessary.
New innovations and updates are in the trucking industry such as air-powered disc brakes that lower maintenance costs and maximize equipment uptime. Peterbilt trucks are widely regarded as the most reliable and durable, with robust product support and an extensive local dealer network. The Village is eligible to purchase the Peterbilt Model 548 through the Sourcewell purchasing co-op contract #060920-PMC. The Peterbilt chassis would be scheduled to be built the first quarter of 2024.
Staff would like to proceed with the purchase of three (3) single axle Peterbilt 548 chassis at the Sourcewell discounted price of $141,099.65 each with $273.00 for licensing and documentation, for a total of $424,117.95. These chassis will be up-fitted with a Henderson dump body, plow package, and V-box spreader insert with pre-wetting system.
The replaced vehicles will be auctioned and this purchase will not add additional vehicles to the fleet.
This agenda item is being considered by the Committee of the Whole and the Village Board of Trustees on the same night.
Financial Impact
Funds for the three (3) Peterbilt 548 chassis purchases were approved as part of the FY 2024 budget and are available in 3008040-570200.
Recommended Action/Motion
I move to recommend to the Village Board to approve the use of Sourcewell contract #060920-PMC for the purchase of three (3) single axle Peterbilt 548 for an amount of $424,117.95 per quote # DE-03283 dated September 6, 2023.