Title
2025 Facility Electrical Maintenance Support - Change Order #1 and Contract Amendment A
History
On December 16, 2024, the Village Board authorized the approval and execution of a vendor contract with Dav-Com Electric, Inc (“Dav-Com”) for 2025 Facility Electrical Maintenance Support for a cost of $77,640.00 plus a 10% contingency of $7,764.00 for a total not-to-exceed contract price of $85,404.00. The proposal for this work, which included a total of four hundred eighty (480) labor hours of electrical support, was based on pricing from Omnia Affiliate Compliance Management Contract #02-139. The scope of work associated with this contract focuses on assisting the Public Works with facility electrical tasks that cannot be completed in a timely manner due to staff schedules and/or which require an uncommonly high level of expertise.
Since that time, Public Works has utilized Dav-Com to complete numerous (and oftentimes time-sensitive) electrical tasks, including emergency electrical repairs, repairs to damaged high voltage wires, exterior/interior light fixtures, lighting contactors, power gates, photosensors, wall outlets, emergency sensors, general electrical troubleshooting, and temporary power installations throughout Village buildings. Dav-Com, whose offices are in Orland Park, have consistently responded promptly and efficiently to requests for assistance at any time of day. Typically working in teams with two to four (2-4) electricians, Dav-Com is able to complete the tasks efficiently.
For reference, Public Works Natural Resource and Facilities (NRF) staff have completed two thousand three hundred twenty-three (2,323) facility-related works orders as of June 1, 2025, and two hundred one (201) of them were considered electrical. With the utilization of contracted electrical maintenance support, NRF staff can focus on other work orders. For emergency support or advanced expertise, having a contract in place allows work to begin immediately.
Ultimately, Public Works staff underestimated the value in having an electrical maintenance support contractor readily available. With thirty-two (32) facilities to maintain, the amount of electrical work required to keep the Village running can sometimes seem never-ending. Public Works is still learning to balance the use of contracted support with in-house staff when it comes to electrical maintenance. Consequently, approximately 95% of the funds allocated to the current Facility Electrical Maintenance Support contract have been utilized at the midpoint of the year.
As such, Public Works is requesting approval of a change order to add an additional four hundred (400) labor hours and $15,000.00 for electrical materials to the 2025 Facility Electrical Maintenance Support contract. Doing so would allow Public Works to effectively continue to address electrical issues while also focusing on other facility related work orders. For 2026, Public Works will request a specific line of funding for facility electrical maintenance support.
The proposal submitted by Dav-Com for Change Order #1 is based on pricing from Omnia Affiliate Compliance Management Contract #02-139. A summary of the proposal price is provided below:
Dav-Com Electric, Inc.
Change Order #1: $79,440.00
Staff recommends approving the proposal from Dav-Com for a total of $79,440.00.
Financial Impact
Funding is available for facility electrical maintenance support in accounts 1008010-443100 and 2008010-443100 in the amount of $79,440.00.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #1 and Contract Addendum A to the original contract dated December 16, 2024, with Dav-Com Electric, Inc. of Orland Park, Illinois, for 2025 Facility Electrical Maintenance Support to increase the total not to exceed contract amount by $79,440.00 to $157,080.00 as outlined in Proposal 25-167-18 dated April 16, 2025, plus carry-over of the existing contingency of $7,764.00 for a total not to exceed contract amount of $164,844.00;
AND
To authorize the Village Manager to execute all related contracts subject to Village Attorney review;
AND
Authorize the Village Manager to approve change orders not to exceed the contingency amount.