Title
Maintenance Equipment, Supplies, Services, and Inventory Management Solutions with Genuine Parts Company/NAPA Integrated Business Solutions - Contract Extension
History
On May 18, 2020, the Village Board approved the proposal from Genuine Parts Company/NAPA Integrated Business Solutions (IBS).
On December 16, 2024, the acting Village Manager approved the Third Amendment to the Integrated Supply Agreement which extended the contract an additional year until December 29, 2025.
NAPA-IBS is responsible for fleet related maintenance equipment, supplies, services, and inventory management solutions. Their integrated business solutions have reduced staff purchasing time and reduced administrative costs by streamlining procurement and accounts payable.
The in-house NAPA store stocks a monthly average of $155,000.00 in parts. The inventory is owned and managed by NAPA-IBS, alleviating the Village of any carrying costs for low turn, obsolete, or unused parts.
In addition to automotive and light, medium, and heavy duty parts, NAPA-IBS is also the Village’s vendor for bulk oil and other lubricants/chemicals; tools and equipment; automotive accessories; paint and refinishing supplies; tires; maintenance, repair and overhaul products; office supplies; and safety supplies.
Public Works staff recommends amending the current contract with Genuine Parts Company/NAPA Integrated Business Solutions for inventory management and procurement services to add the Fourth Amendment of a two (2) year extension. The contract terms and conditions and staff billing rates are the same as in the original 2020 contract.
Financial Impact
Funding for Genuine Parts Company/NAPA Integrated Business Solutions services are available in GL account 1008040-432800.
Recommended Action/Motion
I move to approve and authorize the execution of Change Order #3 and Amendment Number Four (4) to the Integrated Supply Agreement with Genuine Parts Company/NAPA Integrated Business Solutions Agreement, contract #20240051, dated May 18, 2020, for Maintenance Equipment, Supplies, Services, and Inventory Management Solutions services to adopt the NAPA/Sourcewell agreement #090624-GPC dated December 26, 2024 and to extend the terms of the contract for two (2) years for 2026 and 2027;
AND
Authorize the Village Manager to execute all related documents and change orders subject to Village Attorney review.