Title
Special Recreation Christmas Dinner Dance
History
The annual Special Recreation Christmas Dinner Dance will be held on December 17, 2010 at Georgio's Banquets. This event has been held for the past 11 years and is very well attended by Orland Park's Special Recreation participants as well as invited nearby Special Recreation agencies. Based on prior experience we anticipate 350-400 people will be in attendance at this event,
This event is funded through registration fees of those who attend. The Village does pay for 15 employees to attend. These employees attend the event to assist our participants. Payment to Georgio's consists of a deposit of $4,000.00 and the remaining cost is based on the number of participants attending. We estimate the total cost will not exceed $12,700.00 as the maximum capacity of the banquet room is 400.
Financial Impact
This item was budgeted for $10,000.00 in Account Number 283-4008-451-9010. Should the number of participants who attend exceed the original number budgeted for, there will be off-setting revenue that will cover the expense.
Recommended Action/Motion
I move to approve payment to Georgio's Banquets for a deposit of $4,000.00 and to make the appropriate payment both for staff and registrants dependant upon the actual number of participants who register for this event.