Title
2013 Special Recreation Vacation Trip
History
The Recreation and Parks Special Recreation Program is planning their annual vacation trip. This year, the group will be traveling to Nashville, Tennessee, on a guided bus tour through Diamond Tours, from July 8 to July 11, 2013. A summer trip has been offered for the past 12 years and is well attended. The registration is estimated to be about 25-30 people, with the cost of Village staff to facilitate program built into the program fees.
Diamond Tours has been in business since 1987. The prices for their trips include round trip motor coach transportation, all lodging, admission to all attractions, and most meals. All motor coaches are guaranteed to be three years old or newer and equipped with a video and restroom. Diamond Tours books only non-smoking rooms. Their on-site representative regularly inspects hotels for sanitation, hospitality and safety.
The cost of the trip is estimated at $24,000. No initial deposit will be required at this time. There are also no fees charged in the event that we cancel. The deposit will be refunded in full. Diamond Tours expects a window of 2 weeks for cancellation. Expenses for this trip will be met by registration revenues.
On September 4, 2012, this item was reviewed and approved by the Parks and Recreation Committee and referred to the Board for approval.
Financial Impact
This item has been budgeted at $24,000 in 283-4008-490100
Recommended Action/Motion
I move to approve the 2013 Special Recreation Trip to Nashville, Tennessee, payment of the deposit, and the final payment prior to departure.