Title
Three (3) Medium Duty Cab & Chassis with Dump Bodies, Plows, and Spreaders - Bid Award
History
The FY16 Budget has funds available for the purchase of three (3) replacement medium Duty Dump Trucks, equipped with snow removal equipment. These will replace three (3) 2002 dump trucks equipped with snow removal equipment utilized by the Street Division of Public Works.
Legal notice for bids ran in the Southtown Star Newspaper on July 06, 2016. Four bids were received and opened by the Village Clerk's office on July 20, 2016. The attached Total Cost of Ownership (TCO) details a purchase vs. a lease option. Overall, the lease option is more costly than the purchase option, evident in the Post-Ownership Cost section of the TCO analysis.
Of the bids submitted, the low bidder submitted an unresponsive bid packet that was missing required bid submission documents and had many exceptions to the bid specifications. The next lowest bidder had numerous exceptions to the bid specifications.
After careful review, Rod Baker Ford Sales Inc. of Plainfield Illinois submitted the most responsive bid at a cost of $72,928.75 for each truck, with a total cost of $218,786.25 and can deliver within 160 days after receipt of order.
On August 1, 2016 this item was reviewed and approved by the Public Works Committee and referred to the Board for approval.
Financial Impact
Funds are available in account 010-5006-470200 for this purchase, which is under budget.
Recommended Action/Motion
I move to approve awarding the bid for the purchase of three (3) 2017 Ford F450 cab chassis with dump bodies, plows and spreader, to Rod Baker Ford Sales Inc. of Plainfield, Illinois for an amount not to exceed $218,786.25.