Title
Annual Village-owned Traffic Signal Maintenance - Proposal
History
The Public Works Department contracts out the preventative maintenance for the twelve (12) Village-owned traffic control signal systems.
The Village has traditionally utilized the same contractor that performs this work for the State and County as part of their bid procedure.
The contractor selected by the State for their signal work again this year is Meade Electric Company, Inc. of McCook, Illinois. Meade has performed this work for the Village for many years. Meade has submitted a proposal for maintenance in the amount of $145 each per month. This is a 5% increase over last year; while the last increase in this cost was in 2006. This proposal is for a two-year period with an option for a third year at the Village’s discretion. This proposal provides the same timeframe and agreement that the State recently entered into with Meade. The cost of repairs due to damage or failure is above and beyond the scope of this proposal and is determined on a case by case basis.
On January 21, 2013, this item was reviewed and approved by the Public Works and Engineering Committee and referred to the Board for approval.
Financial Impact
The 2013 Fiscal Year Budget has a Board approved Line Item 010-5002-443700 in the amount of $88,000 for the maintenance and repair of traffic signals and streetlights. These funds include dollars associated with this contract among other repair expenses.
Recommended Action/Motion
I move to approve waiving the bid process for this service;
And
Approve accepting the proposal from Meade Electric Company, Inc. of McCook, Illinois, for traffic signal maintenance for the twelve (12) Village-owned traffic signals at a cost not to exceed $21,000 per year for fiscal years 2013 and 2014 with a third year extension option upon Board approval.