Title/Name/Summary
2021 Holiday Lighting Services - Contract Renewal
History
For the 2020 holiday season, the Village utilized HC Lights to install, remove and store the new holiday décor, as well as for the tree wrapping throughout the community. The cost for the 2021 season is estimated at $125,773.33. An additional cost of $19,840.74 will also be incurred this upcoming season for the Yearly Motive Service Agreement (YMSA) as the warranty on the displays has expired. The YMSA includes:
• inspect on-site during installation for any defects
• replace any outages - product and labor
• respond to any outages within the season
• fully replace lights on any motives needing service
• access at end of the season if the YMSA program is recommended for the following year or if a full replacement program is recommended
The combined estimated overall total is $145,614.07. However, HC Lights offers an “Early Renewal Discount” which would reduce this amount by 10% if the Village pays for the 2021 renewal costs before 03/31/2021. This discount would reduce the overall cost by $14,561.40 and result in an adjusted total cost of $131,052.66.
Financial Impact
Funding for holiday lighting has been included in the FY2021 budget (010-1700-442990).
Recommended Action/Motion
I move to approve renewing the contract for Holiday Lighting Installation to HC Lights of Broadview, IL in an amount not to exceed $131,052.66 for the 2021 Holiday season.