Title
2012 Special Recreation Vacation Trip
History
The Recreation and Parks Special Recreation program is planning their annual vacation trip. This year, the group will be traveling to Sandpiper Resort, Club Med, Port St. Lucie, FL., Monday, August 27 - Friday, August 30, 2012. A summer trip has been offered for the past 11 years and is very well attended. The registration is estimated to be 20-25 people. The vacation trips are not subsidized by the Village and are planned on a break-even basis.
The cost of the trip is estimated and budgeted at $37,770.00. A previously paid deposit of $683.00 will be deducted from this total. At this time, staff is requesting approval for the Village to pay the up-front deposit of $4,770.00 to Carol's Travel of Tinley Park. A second deposit of $4,410.00 is due April 1, 2012 and the final payment will be due June 14, 2012. Expenses for this trip will be met by registration revenues.
On November 7, 2011, this item was reviewed and approved by the Parks and Recreation Committee and referred to the Board for approval.
Financial Impact
This item has been budgeted and costs will come out of line item 283-4008-451-9010
Recommended Action/Motion
I move to approve a deposit payment of $4,777.00 to Carol's Travel of Tinley Park for the Special Recreation vacation trip; and payment of the second deposit, followed by the balance at invoicing, prior to departure.