Title
Annual Road Salt and Liquid De-icing Material Purchases for 2011-2012 Winter Season
History
In March, the Public Works Department went to Board and received approval to renew our agreement with the Illinois Department of Central Management Services for our annual State Joint Purchasing Program purchase of road salt. Since that time, we have been advised of the vendor and cost of salt for this year. The vendor this year will be North American Salt Company of Overland Park, Kansas. The cost per ton has gone down from last year’s cost of $63.15 per ton to $62.83 per ton. Once again, we are required to purchase a minimum of 5,000 tons for the year.
Additionally, Road Solutions, Inc. of Indianapolis, Indiana, has given us the best overall cost ($1.29 per gallon) for our specified de-icing products. Incorporated as part of the purchase of the material, free training for our staff on the proper use of the de-icing materials is provided on site at Public Works.
On October 3, 2011, the purchase of road salt for the 2011-2012 winter season was approved by the Board. However, staff neglected to state the purchase of the de-icing material and the intention of utilizing the remaining funds in the 2011 fiscal year budget to replenish our salt and liquid de-icing material supplies for the remainder of 2011.
Financial Impact
The Fiscal Year 2012 Budget will have Board approved funds available in an as yet to be determined amount for the purchase of road salt and de-icing agents. Additionally, the 2011 Fiscal Year Budget has sufficient funds remaining in line item 010-5002-431.62-60 for the purchase of road salt and liquid de-icing agents to replenish our supplies to ensure adequate materials are on hand to see us through to the end of 2011.
Recommended Action/Motion
I move to approve North American Salt Company of Overland Park, Kansas, for the purchase of road salt at a cost not to exceed $62.83 per ton for the remainder of the 2011 winter season in ...
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