Title
ICSC Booth Rental Contract
History
The Village Board approved $18,000 in the 2008-2009 budget in order to participate in the International Council of Shopping Centers (ICSC) 2009 Annual Convention. The purpose of the trip is to supplement the Village's Economic Development strategy and to form relationships with potential future retailers. These relationships are even more important now that expansion plans for many retailers have become more conservative due to the economy. This year, the Main Street Triangle project will be a major focus of the booth and meeting appointments.
Last year at ICSC, the Village’s experience was positive and the community received numerous compliments on the design of the 20’ x 20’ booth that provided both a display area and a meeting area. Additionally, Orland Park, along with New York City, were the only two communities featured in ICSC’s international marketing materials. This year, in an effort to be more financially conservative, staff has reduced the booth size by half and the number of staff members attending.
The Village solicited designs and bids from last years contractor, GES and a new contractor named EFI (Exhibit Fair International). EFI provided the best design at a contract cost of $8,861.28. Not only is this less than half of what the Village paid in 2008, it is over $2,000 less than the 10’ x 10’ GES booth cost in 2007. The advantages of a custom booth are many and include, more updated furniture and graphics, immediate compliance with all ICSC standards, installation and dismantling completed by trained professionals, and included graphic production.
The proposed booth design is attached for review. Although the light panels from the previous two years have been removed, due to cost; the static graphic panel design and the color scheme coordinated to our theme will provide for a very professional look. The cost of the booth has been quoted at $8,861.28 and the proposed contract and design a...
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