Title
Day Camp Field Trip Bussing - Approval
History
On February 10, 2012, requests for proposals were sent out regarding bussing needs for camp participants during the day camp season. Transportation is used for all camp groups (Buddies, Voyagers, Adventurers, and Summer Pals) for field trips and pool shuttles.
Four bus companies submitted proposals (Illinois School Bus, Illinois Central School Bus, First Student, and Positive Connections). After review of the proposals, staff determined that Illinois Central School Bus met all the required needs of the program and provided cost savings on price per hour, 81+ passengers/lift bus, and Chicago ground tax.
Staff is requesting approval to accept the proposal and award the contract to Illinois Central School Bus for summer 2012 and 2013 with the option to renew for summer 2014 and 2015 seasons. The not to exceed amount of the contract will be $31,000 for summer 2012 and budgeted amounts for summer 2013, 2014 and 2015.
On April 2, 2012, this item was reviewed and approved by the Parks and Recreation Committee and referred to the Board for approval.
INFORMATION PREVIOUSLY PROVIDED AS PART OF THE APRIL 2, 2012, PARKS & RECREATION COMMITTEE PACKET.
Financial Impact
This service has been budgeted for and costs will come out of budget line item #283-4002-490600.
Recommended Action/Motion
I move to approve accepting the proposal and awarding the contract, in the amount not to exceed $31,000 for summer 2012 and budgeted amounts for summer 2013, with an option to renew for summer 2014 and 2015 for budgeted amounts, for day camp bus service to Illinois Central School Bus Company.