Title
Taste of Orland Park Tents, Tables and Rental Equipment Contract Addendum A & Change Order 1
History
The Village awarded RFP 24-005 (Legistar #2024-0252) on April 1, 2024 to Indestructo Tent Rental Company, Inc. to provide tents, tables and other rental equipment for the 2024, 2025, 2026 Taste of Orland Park. The RFP award includes a two-year renewal option for 2027 and 2028.
The approved contract for the 2024 Taste was $19,628, plus a 15% contingency of $2,944.20.
On July 15, 2024 the Board approved (Legistar #2024-0556) amending the contract to include the rental of 80 tent weights at a total cost of $18,230.
During the course of planning for the Taste, additional event needs arising from the participation of sponsors, community and youth group organizations resulted in the use of the $2,944.20 contingency as well as additional expenses totaling $3,071 reflected in the attached invoices.
Change order #1 (attached) reflects the total expenses of $43,873.20 for 2024.
Addendum A (attached) reflects amendment to contract #20240243 for 2024.
Financial Impact
A budget amendment will be required to fund additional expenses resulting from change order #1.
Recommended Action/Motion
I move to approve use of the contingency funds in the amount of $2,944.20, and to execute change order #1 in the amount of $3,071, and Amendment A to the Indestructo contract 2024-0243 for tents, tables, chairs and other supplies for a total not to exceed an amount of $43,873.20 for the 2024 Taste of Orland Park,
AND
Authorize the Village Manager to execute all related contract, subject to Village Attorney review.