Title
Contract for Oak Lawn Water Negotiation Consultant
History
Beginning in August 2009, the village began engaging three (3) different consultants for professional services related to due diligence review and the negotiations for contract renewal with Oak Lawn for water supply. The three (3) consultants and the amount approved are as follows:
WRB, LLC - $151,000
Malcolm Pirnie Engineering - $120,060
Holland & Knight - $130,000
Of the amount listed above, the village is responsible for 33% of the expense. The remaining 67% is paid for by Mokena (10%), New Lenox (18%), Oak Forest (11%), and Tinley Park (28%). The Village of Tinley Park acts as the administrator of the contract.
At present, our authorized expenditure for Holland & Knight is almost exhausted. At this time, we have made substantial progress with Oak Lawn and are hopeful of completing the negotiations this year. The group of five (5) communities has asked Holland & Knight to submit proposals to what it would take to get the contract done this year. A summary of the work to be done is attached.
The Managers Committee has reviewed the scope of services for Holland & Knight’s proposal and recommends approval. As noted above, the combined amount will be distributed on a prorata basis and the village's exposure would be $25,575 of $77,500 (33%). However, the way the proposals are written, we are not obligated to pay the full amount if the hours are not used.
Financial Impact
$250,000 was included in the FY12 budget (031-6002-432800) for this Oak Lawn consortium project.
Recommended Action/Motion
I move to approve entering into a cost sharing agreement with the Villages of Tinley Park, Mokena and New Lenox and the City of Oak Forest to pay Orland Park’s proportionate share of fees to Holland & Knight in an amount not to exceed $25,575.