Title
Village Hall Data Center UPS Replacement - Emergency Purchase
History
On August 23, 2016, the Village Hall Data Center experienced a total shutdown of all application services. The root cause is not completely known at this time, but the following two areas are of concern:
-- The automatic transfer switch (ATS) had a mechanical/software malfunction that allowed power from the generator and ComEd to cause a spike to the uninterrupted power supplies that provide battery power/spike prevention in the event of a power outage or ATS load transfer.
-- There is a suspect Uninterrupted Power Supply (UPS) or multiple UPSs that had an internal failure that may have caused a power spike sending a short across the other UPS devices causing damage to several devices (switches, firewalls (x2) and power supplies (x2)).
Due to the power surge, it is necessary to replace all seven UPSs in the data center. This purchase will be for equipment only, as staff from IT and Public Works - Building Maintenance will be performing the installation in-house.
There may be other potential purchases related to this outage event forthcoming including but not limited to: power distribution units, and/or networking/switching equipment.
On September 6, 2016, this item was reviewed and approved by the Technology, Innovation and Performance Improvement Committee and referred to the Board for approval.
Financial Impact
Funds are available in the Insurance Fund to cover the cost of these emergency repairs. A claim will not be filed with our insurance carrier as the total cost of the emergency repairs is less than our deductible.
Recommended Action/Motion
I move to approve this initial emergency purchase from CDW-G LLC of Vernon Hills, Illinois for the replacement UPS equipment in an amount not to exceed $15,429.